Accounts Receivable Specialist

3 weeks ago


Manila, National Capital Region, Philippines Addmore Outsourcing Inc. Full time

Accounts Receivable Clerk Job Description

Addmore Outsourcing Inc. is seeking a diligent and detail-oriented Accounts Receivable Clerk to join our finance team.

Key Responsibilities:

  • Accurate Invoicing: Generate and issue timely and accurate invoices to clients and customers based on sales orders, contracts, or other agreements.
  • Payment Processing: Receive and record incoming payments, including checks, credit card transactions, and electronic transfers, ensuring all payments are accurately applied to the appropriate accounts.
  • Account Reconciliation: Reconcile customer accounts and statements to ensure that payments are correctly applied, and account balances are accurate, investigating and resolving any discrepancies or issues with account balances.
  • Customer Communication: Communicate with customers to address questions about invoices, payment status, and account issues, providing exceptional customer service and resolving any billing or payment disputes in a professional manner.
  • Aging Reports: Monitor and manage accounts receivable aging reports, following up on overdue accounts and coordinating collection efforts to reduce outstanding balances.
  • Record Maintenance: Maintain accurate and up-to-date records of all accounts receivable transactions, including invoices, payments, and correspondence, ensuring that all records are filed correctly and are easily accessible.
  • Financial Reporting: Prepare and assist in generating financial reports related to accounts receivable, such as aging reports, cash receipts reports, and monthly summaries, providing insights into accounts receivable performance and cash flow.
  • Credit Assessment: Review and assess customer credit applications and credit limits, assisting in determining creditworthiness and recommending appropriate credit terms based on customer payment history and financial stability.
  • Compliance: Ensure compliance with company policies, procedures, and relevant accounting regulations, adhering to best practices for accounts receivable management and maintaining internal controls.
  • Interdepartmental Collaboration: Work closely with other departments, such as sales and finance, to resolve billing issues, verify payment details, and support overall financial operations, assisting with month-end and year-end closing processes.

Qualifications:

  • An associate or bachelor's degree in accounting, finance, or a related field is preferred.
  • Previous experience as an accounts receivable clerk or in a similar role with a solid understanding of accounts receivable processes and procedures, experience with accounting software (e.g., QuickBooks, SAP) is advantageous.
  • Proficiency in accounting software and Microsoft Office Suite (Excel, Word), strong data entry skills with attention to detail.
  • Strong organizational abilities with the capacity to manage multiple accounts, invoices, and payments efficiently.
  • High attention to detail to ensure accuracy in invoicing, payment processing, and account reconciliation.
  • Basic analytical skills to review account data, identify discrepancies, and provide insights into accounts receivable performance.
  • Effective problem-solving skills to address and resolve billing issues, payment disputes, and account discrepancies.
  • Flexibility to adapt to changing financial conditions, processes, and technology in a dynamic work environment.


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