Accounts Receivable Specialist
3 weeks ago
Accounts Receivable Clerk Job Description
Addmore Outsourcing Inc. is seeking a diligent and detail-oriented Accounts Receivable Clerk to join our finance team.
Key Responsibilities:
- Accurate Invoicing: Generate and issue timely and accurate invoices to clients and customers based on sales orders, contracts, or other agreements.
- Payment Processing: Receive and record incoming payments, including checks, credit card transactions, and electronic transfers, ensuring all payments are accurately applied to the appropriate accounts.
- Account Reconciliation: Reconcile customer accounts and statements to ensure that payments are correctly applied, and account balances are accurate, investigating and resolving any discrepancies or issues with account balances.
- Customer Communication: Communicate with customers to address questions about invoices, payment status, and account issues, providing exceptional customer service and resolving any billing or payment disputes in a professional manner.
- Aging Reports: Monitor and manage accounts receivable aging reports, following up on overdue accounts and coordinating collection efforts to reduce outstanding balances.
- Record Maintenance: Maintain accurate and up-to-date records of all accounts receivable transactions, including invoices, payments, and correspondence, ensuring that all records are filed correctly and are easily accessible.
- Financial Reporting: Prepare and assist in generating financial reports related to accounts receivable, such as aging reports, cash receipts reports, and monthly summaries, providing insights into accounts receivable performance and cash flow.
- Credit Assessment: Review and assess customer credit applications and credit limits, assisting in determining creditworthiness and recommending appropriate credit terms based on customer payment history and financial stability.
- Compliance: Ensure compliance with company policies, procedures, and relevant accounting regulations, adhering to best practices for accounts receivable management and maintaining internal controls.
- Interdepartmental Collaboration: Work closely with other departments, such as sales and finance, to resolve billing issues, verify payment details, and support overall financial operations, assisting with month-end and year-end closing processes.
Qualifications:
- An associate or bachelor's degree in accounting, finance, or a related field is preferred.
- Previous experience as an accounts receivable clerk or in a similar role with a solid understanding of accounts receivable processes and procedures, experience with accounting software (e.g., QuickBooks, SAP) is advantageous.
- Proficiency in accounting software and Microsoft Office Suite (Excel, Word), strong data entry skills with attention to detail.
- Strong organizational abilities with the capacity to manage multiple accounts, invoices, and payments efficiently.
- High attention to detail to ensure accuracy in invoicing, payment processing, and account reconciliation.
- Basic analytical skills to review account data, identify discrepancies, and provide insights into accounts receivable performance.
- Effective problem-solving skills to address and resolve billing issues, payment disputes, and account discrepancies.
- Flexibility to adapt to changing financial conditions, processes, and technology in a dynamic work environment.
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