Proactive Administrative Professional

1 week ago

Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱60,000 - ₱80,000
Executive Assistant Opportunity

We are seeking a highly organized and experienced administrative professional to provide proactive support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.

Key Responsibilities:
  • Calendar and Schedule Management: Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
  • Communication Management: Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
  • Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
  • Travel Coordination: Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Administrative Support: Handle confidential information with discretion and professionalism.
Requirements:
  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
  • Experience working on a Mac operating system is required.
  • Minimum of 3 years of experience as an Executive Assistant to C-levels or a similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course (required).
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Solid organizational & time management skills.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
Benefits:
  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

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