Administrative Support Professional

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeProgramCoordinator Full time ₱7,200 - ₱7,800
Job Description:

The Program Coordinator role is responsible for handling various administrative, data entry and project-based tasks assigned by the Program Manager. This may include assisting in the onboarding of candidates, monitoring missing timesheets, expenses and invoice submissions, following up with Associates and Managers to ensure approval completion by Payroll Deadline cut-off; assisting the Program Team in maintaining data within the VMS and/or Client Facing Systems; and, assisting in end of assignment work.

Key Responsibilities/Task

  • Management of the general mailbox that includes timely and accurate responses to both hiring manager and supplier inquiries. Researching independently for resolution as needed to provide response to the inquiries.
  • Assist the Program Manager, Specialists, Hiring Managers and Suppliers during all stages of the requisition and contingent worker management processes. This may include follow-up on requisition approvals, support interview scheduling, onboarding and offboarding of workers, time and expense management.
  • Support with Onboarding & Offboarding activities
  • Onboarding: Ensure all onboarding steps are completed accurately and on time, including background checks, compliance documentation, system access setup, and Day 1 readiness. Collaborate with suppliers, hiring managers, and internal teams to resolve onboarding issues promptly.
  • Offboarding: Ensure all termination activities are completed, including badge returns, system deactivations, and offboarding documentation.
  • Assist in the preparation and distribution of weekly/monthly dashboards and ad hoc reports for client and internal use.
  • Monitor both the Power BI and VMS dashboards regularly, documenting any anomalies and proactively escalating potential issues as needed.
  • Timely completion/meeting deadlines of weekly tasks and reporting assigned by your manager.
  • Responsible to ensure that assigned tasks are performed to meet the program SLAs.
Required Skills and Qualifications:
  • High School Diploma plus 1-3 years' work experience as a recruiting assistant, staffing coordinator, administrative assistant.
  • Proficient with technology, including Microsoft suite of products and Adobe.
  • Knowledge of VMS, HRIS, or ATS systems.
  • Knowledge of office administrative procedures and use of standard office equipment.
Benefits:

This job operates in a professional office environment. Minimal travel may be required.

Others:

Sedentary role; however, it may require the ability to lift files or other objects (up to fifteen pounds).

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