Senior Administrative Professional

7 days ago

Dasmariñas, Calabarzon, Philippines beBeeExecutive Full time ₱60,000

Job Title

We are seeking an experienced and highly organized professional to provide proactive support to senior leaders across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.

Key Responsibilities:

  1. Calendar and Schedule Management:
    • Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings.
    • Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
  2. Communication Management:
    • Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
    • Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
  3. Meeting Coordination:
    • Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
    • Participate in team and leadership meetings as required to gain context on priorities and critical business activities.
  4. Travel Coordination:
    • Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  5. Administrative Support:
    • Handle confidential information with discretion and professionalism.
    • Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
  6. Team Collaboration:
    • Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Requirements:

  1. Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
  2. Experience working on a Mac operating system is required.
  3. Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
  4. Bachelor's degree or any certificate course is required.
  5. Excellent phone, email, and instant messaging communication skills.
  6. Excellent English communication skills, both written and verbal (at least B2 level).
  7. Solid organizational & time management skills.
  8. Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  9. Experience with word-processing software and spreadsheets (e.g., MS Office).
  10. Knowledge of online calendars and scheduling (e.g., Google Calendar).
  11. Proactive attitude & willingness to be trained.
  12. Able to work on a graveyard shift.

  • Senior Administrative Professional

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱600,000 - ₱800,000

    Virtual Assistant OpportunityWe are seeking a highly organized and detail-oriented Virtual Executive Assistant to perform high-level administrative tasks. This role supports senior-level managers by providing exceptional organizational skills and attention to detail.Key Responsibilities:Perform administrative tasks with a focus on efficiency and...

  • Senior Administrative Support Professional

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱6,000,000

    Job TitleExecutive Assistant to Senior Leadership Team.About the RoleSeeking an experienced Executive Assistant with strong organizational skills and exceptional communication abilities. The ideal candidate will support our senior leadership team, provide administrative assistance, and manage multiple priorities in a fast-paced environment.Key...

  • Senior Administrative Professional

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeExecutive Full time ₱450,000 - ₱600,000

    Job Title: Executive Assistant / Excel ExpertWe are seeking a highly organized and detail-oriented professional to support our leadership team in the construction industry.This role requires a proactive individual who thrives in a fast-paced environment, managing administrative tasks while leveraging data to drive efficiency and decision-making.Key...

  • Senior Administrative Coordinator

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱8,000,000 - ₱11,000,000

    Job Title: Senior Administrative CoordinatorAbout the RoleThis position offers a unique opportunity to support senior executives in their daily activities. As a Senior Administrative Coordinator, you will be responsible for managing complex calendars, prioritizing meetings, and handling confidential travel logistics.You will also draft, edit, and prepare...

  • High-Level Administrative Professional

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱35,000 - ₱45,000

    About the RoleWe are seeking a highly skilled administrative professional to provide exceptional support to our client's operations. As a key member of our team, you will play a crucial role in ensuring seamless day-to-day functioning by providing outstanding organizational skills, excellent communication, and a professional client experience.Key...

  • Proactive Administrative Professional

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱60,000 - ₱80,000

    Executive Assistant OpportunityWe are seeking a highly organized and experienced administrative professional to provide proactive support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.Key...

  • Dedicated Administrative Professional Wanted

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeSupport Full time ₱29,120 - ₱47,840

    Administrative Support SpecialistWe are seeking a detail-oriented and organized Administrative Support Specialist to join our logistics and fleet team. This role requires a professional who is skilled in customer service, CRM management, and lead follow-up.Responsibilities:Customer Service: Handle inbound and outbound calls with professionalism, addressing...

  • Administrative Support Professional

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱37,500 - ₱48,000

    Job Title: Administrative Support ProfessionalOur organization is seeking a highly skilled and proactive administrative support professional to join our team. In this role, you will be responsible for providing day-to-day administrative support to our environmental monitoring team.Key Responsibilities:Manage and maintain various projects and tasks utilizing...

  • Remote Administrative Professional

    6 days ago

    Dasmariñas, Calabarzon, Philippines beBeeAdministrative Full time ₱4,000 - ₱7,000

    Job DescriptionWe are seeking a highly organized and detail-oriented remote administrative professional to handle clerical tasks, customer service, and administrative duties with high accuracy and efficiency.

  • Administrative Professional

    7 days ago

    Dasmariñas, Calabarzon, Philippines beBeeCareer Full time $40,000 - $80,000

    Virtual Assistant RoleThe Virtual Assistant position is an exciting opportunity for ambitious professionals to join a dynamic and diverse administrative team. This role involves handling various tasks, including email drafting, business communications, video conferencing, client interfacing, scheduling, research, and data collection using spreadsheets.This...