Senior Administrative Assistant

1 day ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time A$14,400 - A$18,000
Administrative Professional Job

This role is ideal for someone who is highly organised and proactive, with excellent attention to detail and the ability to work autonomously.

The ideal candidate will have experience supporting professionals in Australian accounting firms and familiarity with handling secretarial tasks, managing client communications, and using relevant tools and platforms.

Key Responsibilities:
  • Manage calendars, book appointments, and coordinate meetings across multiple time zones
  • Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation
  • Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records
  • Monitor and respond to emails on behalf of team members, ensuring timely and professional communication
  • Maintain and update internal databases and document registers
  • Prepare, review, and format documents and correspondence with high accuracy
  • Provide admin support to team members across different departments
  • Assist with basic e-marketing and social media scheduling or content coordination
Required Skills and Qualifications:
  • Strong attention to detail and organisational skills
  • A high level of maturity and discretion in handling sensitive information
  • Prior experience or exposure to e-marketing or social media coordination is desirable
  • Excellent verbal and written English communication skills
  • Proven ability to manage calendars and appointments independently
  • Self-motivated with the ability to work remotely and manage time effectively
  • Proficiency in Microsoft Office Suite, Google Workspace etc.
Preferred Skills:
  • Experience working in or with an Australian accounting firm is highly regarded but not mandatory
  • Understanding of ASIC requirements and company secretarial processes
  • Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus

This administrative professional job offers a unique opportunity to work in a fast-paced environment with a dynamic team. As a skilled administrator, you will be responsible for providing exceptional support to our professionals, ensuring seamless day-to-day operations, and contributing to the growth and success of our business.

If you are a motivated and detail-oriented individual with a passion for administration, we encourage you to apply for this exciting opportunity.

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