Dedicated Administrative Assistant

1 day ago


Caloocan City, National Capital Region, Philippines beBeeSecretary Full time $7,200 - $7,800
Administrative Support Role

We are seeking a highly organized and detail-oriented individual to manage day-to-day administrative tasks for our construction/roofing operations. The ideal candidate will have experience with AccuLynx software, however, candidates with strong skills in general construction management software or roofing industry software will also be considered.

Responsibilities:

  • Answer incoming phone calls, take accurate messages, and provide customer support
  • Enter work orders, project details, and job updates into AccuLynx (or other construction/roofing software)
  • Prepare and process invoices, and assist with accounts payable and receivable entries
  • Maintain accurate financial and project records in QuickBooks or other accounting software
  • Research permit and license requirements for jobs in various municipalities
  • Coordinate with project managers, estimators, and field crews to ensure timely information flow
  • Maintain organized digital and physical filing systems for contracts, invoices, and project documents
  • Assist with scheduling, correspondence, and other general administrative duties

Requirements:

  • Prior experience in an administrative/bookkeeping role within construction or roofing preferred
  • Experience with AccuLynx strongly preferred; familiarity with other construction or roofing software accepted
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Strong communication skills and professional phone etiquette
  • High attention to detail and accuracy in data entry and recordkeeping

Benefits:

  • Purely remote work arrangement
  • Night Shift (EST)
  • Weekly pay


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