
Dedicated Administrative Assistant
1 day ago
We are seeking a highly organized and detail-oriented individual to manage day-to-day administrative tasks for our construction/roofing operations. The ideal candidate will have experience with AccuLynx software, however, candidates with strong skills in general construction management software or roofing industry software will also be considered.
Responsibilities:
- Answer incoming phone calls, take accurate messages, and provide customer support
- Enter work orders, project details, and job updates into AccuLynx (or other construction/roofing software)
- Prepare and process invoices, and assist with accounts payable and receivable entries
- Maintain accurate financial and project records in QuickBooks or other accounting software
- Research permit and license requirements for jobs in various municipalities
- Coordinate with project managers, estimators, and field crews to ensure timely information flow
- Maintain organized digital and physical filing systems for contracts, invoices, and project documents
- Assist with scheduling, correspondence, and other general administrative duties
Requirements:
- Prior experience in an administrative/bookkeeping role within construction or roofing preferred
- Experience with AccuLynx strongly preferred; familiarity with other construction or roofing software accepted
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
- Strong communication skills and professional phone etiquette
- High attention to detail and accuracy in data entry and recordkeeping
Benefits:
- Purely remote work arrangement
- Night Shift (EST)
- Weekly pay
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