AP Specialist

3 days ago

Quezon City, National Capital Region, Philippines beBeeAccountant Full time ₱2,500,000 - ₱4,500,000
Job Overview:

The Accounts Payable Specialist plays a pivotal role in ensuring the timely and accurate processing of payments, vendor relationships, and compliance with company policies.

This is a challenging and rewarding opportunity to develop and refine your skills in accounts payable management, corporate card administration, and employee expense reimbursement.

Key Responsibilities:
  1. Accounts Payable Processing
    • Manage the full AP cycle, including invoice coding, entry, approval routing, and payment processing.
    • Ensure invoices are properly approved and processed for timely payment.
    • Develop and maintain strong relationships with vendors, resolving inquiries and discrepancies in a professional manner.
  2. Corporate Card Management
    • Review and reconcile corporate card expenses, adhering to company policies and procedures.
    • Collaborate with cardholders to resolve issues and ensure timely submission of supporting documentation.
    • Monitor and report on corporate card usage and spending trends to enhance expense visibility and control.
  3. Employee Expense Reimbursement
    • Oversee employee expense submissions and reimbursement processing in accordance with company policies and procedures.
    • Review expense reports for accuracy and completeness, flagging any inconsistencies.
    • Educate employees on proper expense reporting procedures to foster a culture of compliance and transparency.
  4. Process Improvement & Compliance
    • Develop and document AP and expense policies, procedures, and best practices.
    • Identify opportunities for process improvements and automation to streamline workflows and enhance controls.
    • Ensure adherence to accounting standards, internal policies, and regulatory requirements.
  5. Reporting & Analytics
    • Prepare monthly AP aging reports, corporate card summaries, and expense reimbursement reports for management review.
    • Track key metrics, such as average payment cycle times and policy compliance rates, to ensure efficient AP and expense operations.
    Requirements:
    1. Education: Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
    2. Experience: 3+ years of experience in accounts payable or a similar role, ideally in a fast-paced environment.
    3. Skills: Strong understanding of accounting principles and AP best practices. Proficiency with accounting software, along with experience in expense management tools.
    4. Personal Qualities: High attention to detail, strong organizational skills, and ability to manage multiple priorities. Excellent communication skills and ability to work effectively with internal and external stakeholders.

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