Professional Services Administrative Support
19 hours ago
Job Role: Remote Administrative Assistant, ideal for someone who is highly organized, reliable, and proactive, with excellent attention to detail and the ability to work autonomously.
- Manage calendars, book appointments, and coordinate meetings across multiple time zones
- Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
- Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records
- Monitor and respond to emails on behalf of team members, ensuring timely and professional communication
- Maintain and update internal databases and document registers
- Prepare, review, and format documents and correspondence with high accuracy
- Provide admin support to team members across different departments
- Assist with basic e-marketing and social media scheduling or content coordination
- Ensure confidentiality, compliance, and accurate record keeping at all times
We are seeking a dedicated and experienced candidate who will provide high-level administrative and secretarial tasks support to our team and clients.
Key Responsibilities:As a Remote Administrative Assistant, your key responsibilities will include:
- Coordinating meetings and appointments with clients and stakeholders
- Preparing and reviewing documents, reports, and other business materials
- Providing administrative support to team members, including email management and data entry
- Maintaining accurate records and databases
- Developing and implementing effective administrative systems and processes
This role requires a strong attention to detail, excellent organizational skills, and the ability to work independently in a remote environment.
Requirements:To be successful in this role, you will need:
- A strong background in administration, preferably with experience in an accounting firm
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and deadlines
- High level of maturity and discretion in handling confidential information
- Proficiency in Microsoft Office Suite and Google Workspace
Our ideal candidate will be self-motivated, have excellent problem-solving skills, and be able to work effectively in a team environment.
Benefits:This is a flexible remote working opportunity that offers:
- Opportunity to work with a dynamic and supportive team
- Exposure to Australian corporate, tax, and accounting frameworks
- Long-term potential for growth and development in a professional services setting
We offer a competitive compensation package and opportunities for professional growth and development.
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