Administrative Professional

21 hours ago

Province of Palawan, Mimaropa, Philippines beBeeAdministrative Full time ₱1,500,000 - ₱2,000,000

Job Description

We seek an Administrative Professional to join our team.

This role will involve providing high-quality administrative and support services for executives in Australia and New Zealand.

The successful candidate will be responsible for calendar and meeting management, email screening and response, travel arrangement, expense tracking and reimbursement, events coordination, timesheet entry, and client relationship building.

Key Responsibilities:
  • Manage and coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Screen, respond to and/or action emails as necessary.
  • Arrange flight and hotel accommodations, and other logistical requirements (VISA, transfers, etc.).
  • Track and submit expenses for reimbursement or payment requisition and adhere to monthly deadlines.
  • Assist in setting up logistics (venue, catering, equipment) and coordination of invites and RSVPs.
  • Track, enter and submit the worked hours of the executive with weekly deadlines.
  • Relay accurate and detailed messages and transfer calls as required.
  • Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets.
Requirements:
  • Proficient time management with ability to prioritize workload.
  • Confident in interacting with clients and executives.
  • Excellent attention to detail.
  • Proactive and solutions-focused.
  • Team player, supportive of colleagues.
  • Quality-driven with high standards.
  • Maintains strict discretion and confidentiality.
About This Role:

This is an exciting opportunity to work with a dynamic team and contribute to the success of our organization.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

If you are a motivated and organized individual with excellent communication skills, we encourage you to apply.

How To Apply:

To apply for this position, please submit your resume and a cover letter outlining your qualifications and experience.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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