Administrative Leadership Role

6 days ago

Iloilo City, Western Visayas, Philippines Panay Seafarers Review Center Full time
Job Description

The Administrative Manager is responsible for overseeing and coordinating the administrative operations of Panay Seafarers Review Center. This includes managing office services, supporting departmental functions, streamlining processes, and ensuring efficient day-to-day operations.

The role involves supervising administrative staff, handling office administration, coordinating meetings, and providing executive support as needed.

Key Responsibilities:
  • Office Management:
  • Oversee daily office operations and ensure a smooth workflow.
  • Maintain office supplies inventory and manage procurement processes.
  • Organize and coordinate office layouts, ensuring a productive and safe working environment.
  • Team Supervision:
  • Manage and supervise administrative staff, providing guidance, training, and performance evaluations.
  • Allocate tasks and ensure that staff members meet deadlines and quality standards.
  • Foster a positive and collaborative work environment.
  • Budget and Financial Management:
  • Assist in developing and managing administrative activities related to finance.
  • Track and report on expenses, ensuring cost-effective operations.
  • Prepare financial reports related to administrative activities.
  • Communication and Coordination:
  • Act as the primary point of contact for internal and external communication related to administrative matters.
  • Coordinate meetings, schedules, and travel arrangements for executives or departments.
  • Organize and facilitate company events, conferences, and training sessions.
  • Process Improvement:
  • Identify and implement administrative process improvements to enhance efficiency.
  • Develop and maintain office policies, procedures, and best practices.
  • Stay current with administrative technology and trends to improve office productivity.
  • Document and Record Management:
  • Oversee the maintenance of accurate office records and files.
  • Ensure compliance with company documentation policies.
  • Implement systems for easy access to records and documents.
  • Compliance and Risk Management:
  • Ensure compliance with relevant workplace safety regulations and standards.
  • Monitor and address administrative risks and provide recommendations for mitigation.

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