
Office Administrator
1 day ago
We are seeking an organized and detail-oriented Administrative Assistant to manage day-to-day tasks for our construction operations. The ideal candidate will have experience with administrative software; however, candidates with strong skills in general management software will also be considered.
This role involves answering phones, entering work orders, processing invoices, researching permits and licenses, and providing overall support.
- Answer incoming phone calls, take accurate messages, and provide customer support
- Enter work orders, project details, and job updates into software
- Prepare and process invoices, and assist with accounts payable and receivable entries
- Maintain accurate financial and project records in accounting software
- Research permit and license requirements for jobs in various municipalities
- Coordinate with project managers, estimators, and field crews to ensure timely information flow
- Maintain organized digital and physical filing systems for contracts, invoices, and project documents
- Prior experience in an administrative role within construction or roofing preferred
- Experience with administrative software strongly preferred; familiarity with other management software accepted
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong communication skills and professional phone etiquette
- High attention to detail and accuracy in data entry and recordkeeping
- Purely remote position
- Night Shift (EST)
- Weekly pay
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Office Staff
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Administrative Assistant
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Administrative Coordinator
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Professional Administrative Support Role
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Administrative Support Specialist
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