Administrative Support Specialist
24 hours ago
About the Role
This position involves supporting senior management in ensuring smooth office operations, company development, documentation management, and assisting with project workflows. The role requires a highly organized and detail-oriented individual who can manage multiple tasks and priorities efficiently.
The successful candidate will be responsible for overseeing daily operations, including managing office supplies, equipment, and facilities. They will also provide administrative support to senior management and coordinate with different departments to streamline processes.
In addition, they will ensure compliance with company policies and procedures, assist in updating them as needed, and facilitate the onboarding process for new employees. They will also assist in monitoring departmental budgets and expenditures, overseeing invoice processing, and preparing financial reports for management review.
Key Responsibilities:
- Office Management: Oversee Daily Operations: Ensure smooth functioning of office operations, including managing office supplies, equipment, and facilities.
- Administrative Support: Provide administrative support to senior management and coordinate with different departments to streamline processes.
- Policy Implementation: Ensure compliance with company policies and procedures, and assist in updating them as needed.
- Financial Administration: Assist in monitoring departmental budgets and expenditures, overseeing invoice processing, and preparing financial reports for management review.
- Budget Management: Assist in monitoring departmental budgets and expenditures.
- Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.
- Financial Reporting: Prepare financial reports and summaries for management review.
- Communication: Serve as a central point of contact for internal communications, ensuring information is distributed effectively across departments.
- Project Coordination: Provide administrative support for ongoing projects, including scheduling meetings, preparing documentation, and tracking progress.
To be successful in this role, you will require:
- Prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.
- Proficiency in Excel, Trello, and project management tools such as Wunderbuild (or similar software).
- Strong understanding of Google Drive and cloud-based file management systems.
- Experience in supplier negotiations, cost management, and purchasing processes.
- Ability to analyze costs and optimize purchasing efficiency.
- Strong organizational skills with keen attention to detail.
- Excellent communication and stakeholder management skills.
- Ability to multitask, prioritize workloads, and work efficiently in a remote environment.
Skills:
- Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
- Communication Skills: Strong verbal and written communication skills for effective interaction with staff and external partners.
- Problem-Solving: Ability to identify and resolve administrative and operational issues proactively.
About Us
We are a reputable organization that values teamwork, innovation, and customer satisfaction. We offer a competitive salary and benefits package, as well as opportunities for career growth and professional development.
If you are a motivated and results-driven individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.
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