High-Level Support Professional

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time ₱2,000 - ₱2,470
Executive Assistant Position

We are seeking a highly skilled and organized Executive Assistant to support our network of businesses worldwide. The ideal candidate will have at least 3 years of experience as an Executive Assistant to C-level executives, a Bachelor's degree or certification course, exceptional communication skills, proficiency in English, strong organizational and time management abilities, and technological adeptness.

Job Responsibilities:
  • Generate and dispatch statements or invoices, monitor payments, and document company expenditures.
  • Compile reports on industry trends, best practices, and publicly available information.
  • Store and organize documents and files.
  • Perform data entry tasks, including compiling lead lists, meeting minutes, transcribing audio recordings, preparing payroll data, and organizing research notes.
  • Manage marketing and sales campaigns utilizing a CRM system.
  • Oversee project progress, facilitate internal communication, and manage company data organization.
  • Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings.
  • Arrange travel itineraries, book accommodations, rental vehicles, etc.
  • Handle incoming calls, schedule appointments, and conduct informational inquiries.
  • Manage email correspondence, follow up on communications, organize inbox according to client preferences, and notify clients of important messages.
  • Synthesize data and other content into comprehensive reports and presentation slides.
  • Upload videos, address negative feedback, and maintain up-to-date account profiles.
Required Skills and Qualifications:
  • At least 3 years of experience as an Executive Assistant to C-level executives.
  • Bachelor's degree or certification course.
  • Exceptional communication skills.
  • Proficiency in English.
  • Strong organizational and time management abilities.
  • Technological adeptness.
Benefits:

The ideal candidate will be able to work the night-shift and demonstrate a proactive attitude and openness to training.

Others:

The key skills required for this position include organizational skills, time management, communication, teamwork, adaptability, technology, Microsoft Office, Google Calendar, CRM systems, data entry, research, report writing, and presentation skills.

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