Support Services Professional

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time $50,000 - $70,000
Business Support Specialist

Job Summary:

We are seeking a skilled Business Support Specialist to provide top-level assistance to high-level executives.

Key Responsibilities:

  • Manage complex diary management across time zones, anticipate conflicts, propose options, and build buffer/transition time.
  • Gatekeep and prioritize meeting requests based on strategic value and urgency.
  • Prepare meeting agendas, capture minutes, and drive action-item follow-through with clear owners and deadlines.
  • Maintain the Executive's priority to-do list; proactively surface next actions, dependencies, and blockers.
  • Draft, polish, and format documents, board packs, decks, briefs, and reports using advanced Word, PowerPoint, and Excel skills.
  • Develop clear recap emails and decision logs to keep stakeholders aligned.
  • Plan end-to-end domestic/international travel for the entire team: flights, hotels, ground transport, visas, itineraries, and contingency plans.
  • Optimize travel cost, time, and convenience; manage last-minute changes without drama.
  • Track cross-functional projects, timelines, risks, and milestones; keep owners accountable.
  • Build strong relationships with internal/external stakeholders; act as a trusted point of contact for the Executive.

Requirements:

  • Proven success as an Executive Assistant, Chief of Staff Assistant, or similar in a high-paced environment where the leader's time is scarce.
  • Expert Diary & Time Management, Minutes & Action Management, To-Do List Management, and Travel Management (team-wide).
  • Advanced Microsoft Office: Word (styles, TOCs, mail merge), PowerPoint (master slides, storytelling), Excel (pivot tables, lookups, data cleanup, charts).
  • Exceptional written and verbal communication; concise, diplomatic, and discreet.
  • High ownership, judgment, and follow-through; able to anticipate needs several steps ahead.
  • Comfort with modern productivity stacks (e.g., Outlook/Google Workspace, Teams/Zoom, Slack, Asana/Trello/ClickUp, expense or travel tools).

What We Offer:

A dynamic and supportive work environment that prioritizes your well-being and growth opportunities.

How to Apply:

If you're a motivated and organized professional looking for a challenging role, please submit your application through our standard process.

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