Administrative Support Professional
22 hours ago
An accomplished administrative professional is required to provide high-level support to multiple executives.
Key Responsibilities- Schedule and confirm internal/external meetings, interviews, and recurring syncs.
- Prepare agendas and take minutes as needed.
- Monitor and organize email inboxes for 4–6 executives.
- Flag high-priority emails and draft responses when necessary.
- Track follow-ups and maintain inbox clarity.
- Coordinate domestic and international travel arrangements.
- Prepare detailed itineraries for executives.
- Arrange lunch meetings, team events, and other logistical needs.
- Assist in light project management and task tracking.
- Manage document filing systems via cloud-based platforms.
- Coordinate with internal teams via instant messaging and email.
- Follow up with vendors, clients, or team members as needed.
- Minimum 2 years of executive-level support experience.
- Experience supporting multiple executives or founders simultaneously.
- Strong organizational skills and attention to detail.
- Proficient in email, calendar, documents, and communication tools.
- Comfortable working independently and maintaining confidentiality.
- Excellent written and verbal communication skills.
- Familiarity with project management tools.
- Experience in a fast-paced environment is an asset.
- Competitive hourly rate.
- Full-time.
- Monday to Friday.
- Standard business hours.
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