Order Fulfillment Specialist

3 days ago

San Juan, National Capital Region, Philippines beBeeProjectCoordinator Full time $60,000 - $80,000
Job Summary

We are seeking an organized and detail-oriented professional to support order fulfillment, sales, project management, and accounting teams.

This role plays a key part in ensuring smooth end-to-end order processing by coordinating with vendors and maintaining clear communication with internal teams and clients.

The successful candidate will be responsible for processing orders, tracking shipments, and managing vendor relationships while meeting deadlines and prioritizing tasks effectively.

This position requires strong communication and interpersonal skills, as it involves regular interaction with clients, manufacturers, and internal departments.

The ideal candidate thrives in fast-paced environments, has excellent project management and organizational skills, and can effectively manage multiple tasks.

Key Responsibilities
  • Process, track, and bill customer orders with accuracy and efficiency.
  • Assist in preparing product specifications, pricing research, and vendor discussions.
  • Submit and manage new customer and vendor forms for approval.
  • Support the development of client proposals as needed.
  • Verify and manage manufacturer orders, ensuring accuracy in details and specifications.
  • Utilize ERP software to manage order processing and documentation.
  • Work with product specifications and review documents to create and review product specs.
  • Follow up on order status, delivery schedules, and issue resolution to ensure smooth operations.
  • Maintain and update the order tracking system, providing regular reports.
  • Coordinate and confirm deliveries and installations with warehouses and client representatives.
  • Track warehouse receiving of products and ensure proper documentation.
  • Ensure client satisfaction by assisting with final approvals and addressing any concerns.
  • Process invoices and maintain well-organized project files.
  • Participate in team meetings and company initiatives.
  • Perform other related duties as assigned.
Qualifications
  • Excellent English communication skills – both verbal and written.
  • Strong interpersonal skills – ability to interact effectively with clients and internal teams.
  • Highly organized with strong project management skills – able to manage multiple tasks efficiently.
  • Tech-oriented and comfortable with technology – must quickly adapt to various software tools.
  • Experience with ERP software is required.
  • Basic understanding of product specifications and familiarity with review documents.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to meet deadlines and work efficiently under pressure.
  • Prior experience in customer service, order processing, or a similar role is preferred.
Benefits
  • 100% remote position – work from the comfort of your home.
  • Competitive pay and benefits.
  • Opportunity to collaborate with a professional and dynamic team.
  • Gaining valuable experience working with clients and internal teams in a fast-paced industry.
  • Ongoing training and support to help you excel in your role.

About us: We are a global business process outsourcing firm with over 25 years of experience and a reputation for delivering high-quality solutions. Our goal is to help fast-growing companies scale through smart talent strategies, automation, and technology-driven solutions.

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