Senior Office Coordinator

1 day ago

Cavite City, Calabarzon, Philippines beBeeAdministrative Full time $60,000 - $80,000
Administrative Support Professional

We are seeking a highly skilled and experienced Administrative Support Professional to join our team. The successful candidate will be responsible for providing administrative support to the CEO, ensuring seamless day-to-day operations of the office.

The ideal candidate will have excellent organizational and communication skills, with the ability to manage multiple tasks and priorities in a fast-paced environment. They will also possess strong technical skills, including proficiency in Microsoft 365 and other practice management software.

Key Responsibilities:

  • Manage the CEO's calendar, including scheduling appointments, meetings, and events.
  • Oversee email inbox management, responding to messages, drafting responses, and prioritizing communication.
  • Prepare and maintain firm-wide legal, HR, and executive documents, including onboarding materials for new hires and current job descriptions across departments.
  • Maintain confidential digital files and folders in a secure and organized structure.

Additionally, the successful candidate will be responsible for:

  • Executing special projects and follow-through tasks assigned by the CEO.
  • Coordinating cross-functional priorities with team leads and attorneys.
  • Scheduling internal strategy sessions, performance check-ins, and departmental updates.
  • Compiling weekly operational reports for the CEO—firm KPIs, staffing, open tasks, cash position, etc., by coordinating with team leads.
  • Leading assigned initiatives or pilots by the CEO.
  • Supporting tool research and implementation projects.
  • Collaborating with part-time assistants or external vendors under CEO direction.

Requirements:

  • Bachelor's Degree
  • 3+ years of proven experience as an Executive Assistant, or in a similar administrative role supporting senior leadership.
  • Excellent skills in Excel; ability to create reports, charts, graphs, including reporting tools.
  • Excellent project management skills; ensuring projects are met from conception to completion.
  • Ability to influence and make sound judgement decisions.
  • Team player with the ability to influence others in making ethical and sound decisions.
  • Excellent communication skills, especially in client-facing interactions and cross-functional collaboration.
  • Highly organized and detail-oriented with strong time management and prioritization skills.
  • High level of confidentiality and discretion
  • Self-motivated and comfortable working autonomously in a remote setting.
  • Available to work during US business hours | Monday-Friday
  • Basic bookkeeping.

Benefits:

  • Competitive salary and benefits package
  • Opportunities for professional growth and development
  • Flexible work arrangements

Others:

  • Discretion and professionalism at all times
  • Ability to adapt to changing priorities and deadlines
  • Strong problem-solving skills

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