Detail-Oriented Office Administrator

16 hours ago

Cavite City, Calabarzon, Philippines beBeeAdministrative Full time ₱400,000 - ₱500,000
Job Title

Job Description:

We are seeking a detail-oriented Administrative Support Specialist to assist senior management and streamline processes.

Key Responsibilities:
  • Office Management: Oversee daily operations, manage office supplies, equipment, and facilities.
  • Administrative Support: Provide support to senior management, coordinate with departments, and ensure smooth operation of all departments.
  • Financial Administration: Budget Management: Assist in monitoring departmental budgets and expenditures.
  • Invoice Processing: Oversee the processing of invoices and payments, coordinating with the finance department.
  • Financial Reporting: Prepare financial reports and summaries for management review.
  • Project Coordination: Project Support: Provide administrative support for ongoing projects, including scheduling meetings, preparing documentation, and tracking progress.
  • Data Management: Maintain project databases and ensure all project-related information is up-to-date and accessible.
  • Communication: Internal Communication: Serve as a central point of contact for internal communications, ensuring information is distributed effectively across departments.
  • External Communication: Manage relationships with external vendors, clients, and partners, ensuring professional and timely communication.

Required Skills:
  • Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
  • Communication Skills: Strong verbal and written communication skills for effective interaction with staff and external partners.
  • Problem-Solving: Ability to identify and resolve issues proactively.

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