
Real Estate Office Coordinator
1 day ago
Job Title: Real Estate Administrative Assistant
About the RoleThis position is a crucial part of our real estate brokerage's success, providing administrative support to agents and contributing to the overall efficiency of our office. We are seeking an organized and detail-oriented individual who can assist with various tasks, including agent onboarding, marketing coordination, and day-to-day operations.
- Main Responsibilities:
- Agent Support & Concierge Services:
- Assist with agent onboarding and maintain checklists for new hires.
- Provide day-to-day agent concierge support and respond promptly to requests.
- Order, schedule, and coordinate installation/removal of real estate signs.
- Marketing & Design:
- Create and update marketing materials (flyers, just listed/just sold posts, welcome posts, market updates) using Canva.
- Update agent profiles, headshots, and bios on websites.
- Coordinate monthly marketing pieces and assist with digital/social media campaigns.
- Support agents with custom listing/buyer template updates and requests.
- Real Estate Operations:
- Access MLS to pull photos and property data.
- Conduct research for the Commercial Team (e.g., compile property data from Crexi).
- Monitor listings and leads on set schedule (M/W/F), and forward leads to appropriate contacts.
- Maintain organizational checklists (onboarding, terminations, etc.).
- Follow/Update and organize SOPs and documentation to streamline processes.
- General Administrative Support:
- Assist with scheduling, task tracking, and workflow management.
- Communicate proactively with leadership and confirm details when needed (
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