Highly Organized Legal Administrative Assistant

16 hours ago

Ayala Alabang, National Capital Region, Philippines beBeeLegal Full time $7,000 - $14,000
Job Description

We are seeking a skilled and organized professional to support the efficient daily operation of our law office as a Legal Executive Assistant. The ideal candidate will manage client communications, scheduling, document preparation, and billing processes to ensure seamless day-to-day operations.

Responsibilities
  • Email & Communication Management:
    • Manage multiple client-group emails, ensuring prompt and professional responses.
    • Utilize templated responses for frequently asked client questions and follow-ups.
  • Document & Calendar Management:
    • Draft legal and standard documents using available templates and legal document software.
    • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support:
    • Maintain ongoing communication with clients through reminders and updates.
    • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing:
    • Oversee task management using Asana to monitor staff workflow and deadline adherence.
    • Assist in preparing and sending invoices and collection letters using MyCase billing software.
  • Special Projects & Personal Tasks:
    • Coordinate events and staff recognition activities.
    • Provide additional supportive tasks as needed for office operations.
Requirements
  • Proven paralegal or legal assistant experience, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
  • Bilingual Spanish Speaker.
Work Setup
  • Remote position.
  • Must have a reliable internet connection and a quiet workspace.
  • Required to provide own computer with Intel Core i5 or similar specifications.

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