Highly Organized Executive Support Specialist

1 day ago

Ayala Alabang, National Capital Region, Philippines beBeeExecutive Full time ₱1,500,000 - ₱2,000,000
About the Role

Are you an organized and proactive professional seeking a dynamic opportunity to provide comprehensive support to a principal of a family office with significant investments in Private Equity, Venture Capital, and other asset classes?

This role requires a seasoned Executive Assistant who can seamlessly manage administrative tasks while understanding the fast-paced and confidential nature of investment activities.

  • Manage complex travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, ensuring efficiency and cost-effectiveness.

  • Proactively schedule meetings, appointments, and calls, and efficiently manage email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.

  • Conduct thorough research for personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process from inquiry to delivery.

  • Provide comprehensive administrative support, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems (digital and physical), and handling confidential information with discretion.

  • Assist with light research related to investment opportunities, prepare summary documents, organize investor materials, and maintain confidentiality regarding sensitive financial information.

What We're Looking For

  • At least 5 years of experience as an Executive Assistant supporting senior executives, preferably in a fast-paced environment.

  • Prior experience in Private Equity, Venture Capital, Investment Banking, or a similar financial services environment is highly preferred.

  • Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.

  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.

  • Excellent written and verbal communication skills, with a keen eye for detail.

  • High level of discretion, professionalism, and integrity when handling confidential information.

  • Proactive, resourceful, and able to anticipate needs and act independently.

Why Join Us

We are committed to building a diverse, inclusive, and authentic workplace. Our talented team members have the opportunity to make a meaningful impact on fast-growing startups and dynamic companies.

  • Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

  • Employee as our biggest asset: We are genuinely invested in our people's career and welfare.

  • Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

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