Freight Operations Specialist

2 weeks ago

Imus, Calabarzon, Philippines beBeeLogistics Full time ₱7,200 - ₱7,800
Logistics Coordinator Job Description

We are seeking a skilled Logistics Coordinator to join our team. As a key member of the logistics department, you will be responsible for coordinating and scheduling inbound shipments, tracking shipments from suppliers and manufacturers, and selecting transportation methods based on guidance from team members.

Key responsibilities include:

  • Shipment Coordination & Scheduling: Assist with coordination and scheduling of inbound shipments, help track shipments from suppliers and manufacturers, and support the selection of transportation methods (air, sea, road, rail) based on guidance from team members.
  • Documentation Support: Prepare and organize basic import documentation (e.g., invoices, packing lists), ensure documents are accurate and complete, and assist with document filing and sharing with relevant teams or partners.
  • Compliance Assistance: Support the team in learning and following customs and import regulations, assist with gathering documents for customs brokers and internal use, and learn about the customs clearance process and help resolve minor issues under supervision.
  • Standard Operating Procedures (SOP) Support: Document processes and update internal SOPs as directed, participate in improving team workflows through feedback and collaboration, communicate with suppliers via email or phone to confirm shipment details, report shipment status and updates to internal teams, and help resolve fundamental shipment discrepancies with guidance.
  • Cost Awareness & Optimization Support: Gather quotes and rate comparisons for shipments, support the tracking and logging of shipping-related expenses, report delays or issues to senior staff, document and track shipping challenges, and learn how to support contingency planning and problem resolution.

Requirements:

  • Bachelor of Science in Customs Administration graduate or other relevant course.
  • Knowledge in Incoterms.
  • Strong attention to detail and a willingness to learn new processes.
  • Basic analytical and problem-solving skills.
  • Ability to work independently and manage time effectively, especially in a remote environment.
  • Clear and professional written and verbal communication skills.
  • Comfortable using Windows-based desktop software and basic office tools (e.g., Microsoft Word, Excel, email platforms).
  • Excellent organizational skills with a focus on accuracy and quality.
  • Ability to follow instructions and standard operating procedures.
  • Interest in learning about data entry, document processing, and logistics.
  • Familiarity with or willingness to learn about shipping processes and documentation.
  • Willingness to make professional phone calls and communicate with clients or service providers as needed.
  • A basic understanding of import/export concepts is a plus.
  • Exposure to or interest in learning tools like Magaya or CargoWise is advantageous.

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