Senior Document Coordinator

3 hours ago

Calamba, Calabarzon, Philippines beBeeDocumentManagement Full time ₱6,000,000 - ₱8,600,000
Document Management Specialist

We are seeking a highly organized and detail-oriented Document Management Specialist to join our team.

The successful candidate will be responsible for maintaining the accuracy, consistency, and timely distribution of documents across all projects.

  • Key Responsibilities:
  • Organize, scan, copy, and archive project documents in both digital and physical formats.
  • Review documents for accuracy and completeness, including contracts and project-related materials.
  • Main Tasks:
  • Update and maintain technical documents such as manuals, workflows, and specifications.
  • Ensure timely distribution of project documentation to internal teams and external stakeholders.
  • Maintain and regularly update document control registers, including post-contract records.
  • Create and manage document templates to standardize internal processes.
  • Additional Duties:
  • Support team members and clients in retrieving documentation when required.
  • Oversee documentation flow across departments to ensure consistency and accuracy.
  • Handle sensitive information with a high degree of confidentiality.
  • Prepare project reports and summaries as needed.

Requirements:

  • High school diploma or equivalent required; bachelor's degree preferred.
  • Minimum 2 years of experience in document management or a related field.
  • Excellent organizational, communication, and problem-solving skills.
  • Able to work independently and as part of a team.
  • Familiarity with document management software and systems.

Benefits:

  • Competitive salary and benefits package.

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