Administrative Project Specialist

20 hours ago

Batangas, Calabarzon, Philippines beBeeProgram Full time ₱7,200 - ₱7,800

As a Program Coordinator, you will oversee various administrative tasks and ensure seamless project execution. Your role involves handling data entry, monitoring timesheets, expenses, and invoices, while collaborating with the Program Manager to achieve timely approval of payroll deadlines.

Key Responsibilities
  • Manage the general mailbox by responding promptly and accurately to hiring manager and supplier inquiries.
  • Support Program Managers, Specialists, Hiring Managers, and Suppliers throughout the requisition and contingent worker management processes.
  • Assist in Onboarding & Offboarding activities, guaranteeing all onboarding steps are completed accurately and on time, and finalize termination activities efficiently.
  • Prepare and distribute weekly/monthly dashboards and reports for clients and internal use, ensuring timely delivery.
  • Regularly monitor Power BI and VMS dashboards, documenting any anomalies and escalating potential issues proactively as needed.
Requirements
  • High School Diploma or equivalent is essential.
  • 1-3 years' experience as a recruiting assistant, staffing coordinator, or administrative assistant is preferred.
  • Proficiency in technology, including Microsoft suite of products and Adobe, is required.
  • Knowledge of VMS, HRIS, or ATS systems, office administrative procedures, and standard office equipment is advantageous.

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