Administrative Facilities Specialist

2 days ago

Manila, National Capital Region, Philippines beBeeFacilities Full time ₱250,000 - ₱450,000
Facilities Coordinator Role

The ideal candidate will oversee the day-to-day management of facilities, ensuring safety and maintaining a positive working environment. They will be responsible for coordinating with vendors, managing databases, issuing company assets to employees, and providing OPEX and CAPEX reporting.

Key Responsibilities:
  • Purchasing Assistant for assigned sites.
  • Coordinate with building administrators and other vendors.
  • Manage office supplies, headsets, lockers, and ID databases.
  • Issue company assets to employees.
  • Monitor OPEX and CAPEX reporting.
  • Oversee day-to-day monitoring and implement preventive and corrective maintenance of electrical, mechanical, sanitary/plumbing, UPS, CCTV, security access, and fire detection/alarm systems.
  • Monitor the performance of security, housekeeping, and third-party service providers.
  • Coordinate compliance with permits, licenses, and government regulations.
  • Plan office layouts and coordinate fit-outs in response to evolving business needs.
  • Provide first-response support for issues raised and handyman services.
  • Conduct regular site inspections and checks on housekeeping and building obsolescence.
Qualifications and Skills:
  • Graduate degree in Electrical, Mechanical, or Civil Engineering (preferably licensed engineer).
  • At least 2-3 years of experience in facilities management, including 1 year in the BPO industry and 6 months to 1 year in purchasing.
  • Ability to work in shift schedules and long hours as necessary.
  • Excellent organizational and communication skills.
  • Detail-oriented and able to coordinate with various stakeholders.
Why This Role Matters:

This role is crucial in maintaining a safe and efficient working environment. The successful candidate will have a strong focus on customer satisfaction, quality, and continuous improvement.

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