Administrative Support Professional

9 hours ago


Angeles City, Central Luzon, Philippines Australian Outsource Desk Inc. Full time

Australian Outsource Desk Inc. Overview

At Australian Outsource Desk Inc., we're committed to delivering exceptional administrative support that drives business success.

Key Responsibilities:

  • Daily Administrative Tasks: Perform a range of administrative duties, including handling correspondence, filing, and document management, to ensure seamless office operations.
  • Xero Data Management: Enter and manage data within Xero with precision, covering invoices, expenses, and account reconciliation, to maintain accurate financial records.
  • Financial Report Preparation: Assist in preparing comprehensive financial reports, budgets, and basic bookkeeping tasks, providing valuable insights for informed decision-making.
  • Coordination and Scheduling: Coordinate with the finance team to ensure timely updates on financial records, schedule meetings, manage calendars, and arrange appointments to optimize productivity.
  • Supporting Other Departments: Offer administrative support to other departments as required, helping to drive business efficiency and effectiveness.
  • Inbound Call Handling: Receive and direct incoming calls promptly and professionally, ensuring each inquiry is addressed efficiently.
  • Client Follow-Up: Maintain communication with clients through follow-ups on quotes, project updates, and feedback collection to achieve high client satisfaction.
  • Scheduling & Coordination: Help manage schedules for glass cleaning and window repair projects, facilitating smooth coordination and time management among teams.
  • Administrative Support: Organize emails, meetings, and reports for the owner, guaranteeing accurate and timely communications and documents.
  • Project Tracking: Keep project logs up-to-date and track job completion to quickly address any issues or concerns.
  • Continuous Improvement: Contribute ideas for process improvements, enabling our business to grow through efficient communication and organization practices.

Qualifications and Requirements:

  • Experience with Xero software is essential.
  • Proven experience in administrative tasks.
  • Strong attention to detail and accuracy in data entry.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent communication skills.


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