Administrative Support Professional
9 hours ago
Australian Outsource Desk Inc. Overview
At Australian Outsource Desk Inc., we're committed to delivering exceptional administrative support that drives business success.
Key Responsibilities:
- Daily Administrative Tasks: Perform a range of administrative duties, including handling correspondence, filing, and document management, to ensure seamless office operations.
- Xero Data Management: Enter and manage data within Xero with precision, covering invoices, expenses, and account reconciliation, to maintain accurate financial records.
- Financial Report Preparation: Assist in preparing comprehensive financial reports, budgets, and basic bookkeeping tasks, providing valuable insights for informed decision-making.
- Coordination and Scheduling: Coordinate with the finance team to ensure timely updates on financial records, schedule meetings, manage calendars, and arrange appointments to optimize productivity.
- Supporting Other Departments: Offer administrative support to other departments as required, helping to drive business efficiency and effectiveness.
- Inbound Call Handling: Receive and direct incoming calls promptly and professionally, ensuring each inquiry is addressed efficiently.
- Client Follow-Up: Maintain communication with clients through follow-ups on quotes, project updates, and feedback collection to achieve high client satisfaction.
- Scheduling & Coordination: Help manage schedules for glass cleaning and window repair projects, facilitating smooth coordination and time management among teams.
- Administrative Support: Organize emails, meetings, and reports for the owner, guaranteeing accurate and timely communications and documents.
- Project Tracking: Keep project logs up-to-date and track job completion to quickly address any issues or concerns.
- Continuous Improvement: Contribute ideas for process improvements, enabling our business to grow through efficient communication and organization practices.
Qualifications and Requirements:
- Experience with Xero software is essential.
- Proven experience in administrative tasks.
- Strong attention to detail and accuracy in data entry.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational and multitasking abilities.
- Excellent communication skills.
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