Administrative Support Specialist for Construction Projects

1 month ago

Angeles City, Central Luzon, Philippines Australian Outsource Desk Inc. Full time
Job Overview
Australian Outsource Desk Inc. is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team in Angeles City. This full-time position offers a fast-paced opportunity to work closely with construction professionals and support projects from start to finish.

About the Role
This role requires a proactive, organized professional capable of managing multiple administrative responsibilities and communicating effectively with internal teams and clients in the construction industry. The successful candidate will be responsible for providing comprehensive administrative support, including data entry, document preparation, and report management, as well as facilitating communication with subcontractors, suppliers, and clients.

Key Responsibilities
  • Provide administrative support for construction projects, including data entry, document preparation, and report management.
  • Manage scheduling, calendar coordination, and meeting arrangements for construction projects.
  • Facilitate communication with subcontractors, suppliers, and clients to ensure all project requirements and timelines are clear and followed.
  • Assist in tracking project progress, updating status reports, and managing workflow documentation.
  • Maintain and organize project files, ensuring accuracy and accessibility for all stakeholders.
  • Support in preparing proposals, project bids, and related documentation.
  • Perform research on construction materials, costs, and suppliers as needed.

Requirements
To be considered for this role, you must have:
  • A minimum of 2 years of experience as a Virtual Assistant, Admin Assistant, or similar role in the construction industry.
  • A background in supporting US or Australian accounts is highly preferred.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills in English.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with construction software/tools (e.g., Procore, Buildertrend, AROflo) is a plus.
  • Ability to prioritize tasks effectively and manage time to meet deadlines.
  • Understanding of construction industry terms and practices.
  • Basic knowledge of project management, scheduling, and documentation processes related to construction.
  • Must be willing to work onsite in Angeles City.
  • Immediate availability to start.

Salary Information
We offer a competitive salary of $40,000 per annum, commensurate with experience, plus benefits.

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