Executive Support Specialist

3 days ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱28,363 - ₱283,630
Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily business operations.

This role involves handling administrative tasks with accuracy, timeliness, and professionalism. Responsibilities include email and calendar management, document preparation, file organization, and coordination with property management teams.

The ideal candidate will possess excellent communication skills, strong organizational abilities, and the ability to learn new tools quickly. Proficiency in Microsoft Office, Google Workspace, and productivity tools is also essential.

Scheduled Duties:

  • Perform general administrative support such as data entry, file management, and appointment scheduling
  • Manage calendars, coordinate meetings, and organize virtual appointments across departments
  • Draft, proofread, and prepare reports, notices, letters, and other internal documents
  • Respond to internal emails and handle client inquiries or forward them to appropriate parties
  • Maintain accurate digital records and organize files within cloud storage systems
  • Support Operations and Property Management teams in task follow-ups and project tracking
  • Assist with creating and maintaining SOPs and internal training documentation
  • Input data into CRM or property management platforms (e.g., Buildium, AppFolio)

Unscheduled Duties:

  • Support ad-hoc research and reporting needs
  • Cover administrative gaps during leaves or peak periods
  • Troubleshoot minor technical issues and coordinate with IT if needed
  • Provide support for special projects or initiatives

Requirements:

  • High school diploma or equivalent required
  • Minimum 1–2 years of administrative or virtual assistant experience preferred
  • Prior experience in real estate, property management, or customer service is a plus
  • Reliable internet connection and backup system
  • Must pass background and reference checks

Why You'll Thrive Here

Our team values teamwork, customer service orientation, and reliability. We prioritize continuous learning and skill development to stay ahead in our industry.

What We Offer

A dynamic work environment with opportunities for growth and professional development. Competitive compensation packages and benefits, including reliable internet access and comprehensive training.

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