Executive Support Specialist

19 hours ago

Calamba, Calabarzon, Philippines beBeeAdministrativeSupport Full time $48,000 - $64,000
Key Role

We are seeking a highly skilled support specialist to provide top-tier services in a fast-paced startup environment. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities.

The ideal candidate is proactive, resourceful, and adept at navigating both strategic and day-to-day administrative needs.

Job Responsibilities
  • Provide high-level administrative support, including:
    • Managing complex calendars
    • Booking travel arrangements and restaurant reservations
    • Coordinating events and team processes
    • Processing expenses in a timely manner
    • Drafting and managing correspondence
    • Providing regular updates on in-flight projects
  • Develop a strong understanding of our client's operations and reflect its professionalism and charisma in written communications, especially with external stakeholders
  • Plan and coordinate meetings, including preparing agendas, managing logistics, and ensuring timely follow-up
  • Handle confidential information with utmost professionalism and discretion
  • Manage special projects and initiatives as assigned by executives
  • Liaise with internal teams to ensure seamless communication and coordination
Requirements
  • Bachelor's degree in Business Administration, Communications, or a related field preferred
  • 5+ years of experience as an Executive Assistant
  • Proficiency in Microsoft Office, Google Workspace, CRM tools, Excel, and project management software
  • Excellent written and verbal communication skills
  • Ability to anticipate needs, exercise sound judgment, and take initiative
  • High level of professionalism, integrity, and discretion in handling sensitive information
  • Strong problem-solving skills and adaptability in a dynamic environment
  • Proven ability to manage multiple priorities and deadlines with accuracy and efficiency
  • Experience working with US-based clients/companies or in a startup environment is a plus
Benefits
  • Food Allowance
  • Government Benefits
  • 13th Month pay
  • Work Equipment
  • Night Differential if applicable (10% of hourly rate)
  • 20 Leaves (after 6 months)
  • Holiday pay (200% on Regular holidays; 130% on Special holidays)
  • Overtime pay (max of 10.25 hrs/day)
  • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
  • HMO (after 6 months)
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • IT Services and IT Consulting

  • Senior Executive Support Specialist

    19 hours ago

    Calamba, Calabarzon, Philippines beBeeExecutive Full time $90,000 - $120,000

    Job Title: Senior Executive Support SpecialistWe are seeking an exceptional Executive Assistant to provide comprehensive administrative and strategic support for our client.Manage global calendars and travel logistics, including visas and itinerariesPrepare executive materials: briefings, reports, presentationsHandle confidential correspondence and...

  • Executive Support Specialist

    20 hours ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time $30,000 - $50,000

    Looking for a skilled and detail-oriented professional to provide high-level administrative support to senior executives.Manage calendars, schedules, and travel arrangements for the executive team.Prepare meeting agendas, minutes, and follow-up action items.Serve as the primary point of contact for the executive team.Lead and host meetings or conferences as...

  • Executive Support Specialist

    20 hours ago

    Calamba, Calabarzon, Philippines beBeeAccounting Full time $15,000 - $18,000

    Executive AssistantAre you a skilled and organized professional seeking a role that combines administrative support with accounting expertise? As an Executive Assistant, you will be responsible for managing business listings, communicating with clients, drafting correspondence, and providing executive support.Key Responsibilities:Manage business listings...

  • Top-Tier Executive Support Specialist

    20 hours ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time $320 - $400

    Job TitleA top-tier Executive Support Specialist is sought after to provide high-level administrative assistance to executives in the skilled trades industry.About the RoleThis is a full-time, 100% remote position supporting one or more senior leaders at leading companies. The ideal candidate will have a proven track record of delivering exceptional support...

  • High-Caliber Executive Support Professional

    17 hours ago

    Calamba, Calabarzon, Philippines beBeeSupport Full time $90,000 - $120,000

    Executive Support SpecialistA high-caliber Executive Support Specialist is required to provide strategic assistance to our leadership team.The ideal candidate will have a strong background in calendar management, scheduling meetings across time zones, prioritizing engagements, and adjusting as necessary.Coordinate travel arrangements, prepare itineraries,...

  • Strategic Support Specialist

    13 hours ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱53,100 - ₱80,165

    Strategic Support SpecialistThis role is designed to support the executive team in their mission to redefine the future of work for companies worldwide. As a Strategic Support Specialist, you will play a key part in building world-class teams and placing operations on autopilot.Job DescriptionManage and coordinate executive calendars, scheduling meetings,...

  • Strategic Executive Support Specialist

    17 hours ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time ₱5,000 - ₱10,000

    Job SummaryWe are seeking a highly organized and tech-savvy administrative professional to support our executive team.About the RoleThis is a unique opportunity for an experienced administrative assistant to leverage their skills in project management, CRM software, and marketing automation tools.Prepare high-quality proposals and engagement materials...

  • Organizational Support Specialist

    19 hours ago

    Calamba, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $60,000

    Executive Support Specialist OpportunityVirtual Rockstar is seeking a highly skilled Executive Support Specialist to provide direct support and ensure smooth operations across all levels of the organization.The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple projects and deadlines. They...

  • Logistics Execution Specialist

    16 hours ago

    Calamba, Calabarzon, Philippines beBeeLogistics Full time ₱600,000 - ₱800,000

    Logistics Execution SpecialistWe are seeking a skilled Logistics Execution Specialist to join our team. In this role, you will be responsible for facilitating same-day deliveries across the US.Key ResponsibilitiesDelivery Operations: Dispatch deliveries in assigned markets, creating efficient routes based on driver schedules, customer needs, and service...

  • Digital Support Specialist

    14 hours ago

    Calamba, Calabarzon, Philippines beBeeSpecialist Full time $90,000 - $120,000

    Job Title: Digital Support SpecialistWe are seeking a highly organized and proactive Digital Support Specialist to join our Operations team. The ideal candidate will possess excellent communication skills, be able to multitask with ease, and have a keen eye for detail.About the Role:Process Optimization: Identify areas of improvement, implement automation...