Executive Assistant

3 weeks ago

San Juan, Philippines Dempsey Resource Management Inc. Full time

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support our senior executives in day-to-day administrative and operational tasks. The ideal candidate will be responsible for managing schedules, communications, travel arrangements, and other key support functions that enable the executive team to work efficiently and effectively.

Key Responsibilities:
Manage and coordinate the executive’s calendar, including scheduling meetings, appointments, and travel itineraries.
Act as the first point of contact between the executive and internal/external stakeholders.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Handle confidential information with discretion and professionalism.
Organize and maintain files, records, and databases relevant to the executive's work.
Arrange domestic and international travel including flights, accommodations, and itineraries.
Assist in planning and organizing company events, board meetings, and other engagements.
Track and process expense reports, reimbursements, and other administrative paperwork.
Provide project management support for key initiatives or executive-led programs.
Perform personal errands or tasks for the executive, if required.

Qualifications:
Bachelor’s degree in Business Administration, Office Management, or a related field.
Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace is a plus.
Excellent verbal and written communication skills in English and Filipino.
Exceptional organizational skills and attention to detail.
Ability to handle multiple priorities and deadlines in a fast-paced environment.
Discreet, trustworthy, and capable of handling confidential and sensitive information.
Flexibility to work extended hours or weekends when needed.
Professional demeanor and strong interpersonal skills.
Preferred Qualifications:
Experience working with senior-level executives or C-suite leaders.
Background in corporate, BPO, or multinational companies is a plus.
Familiarity with tools like Slack, Zoom, Trello, Notion, or CRM systems.

Work Schedule:
5 days a week - Onsite
Office Hours: 8:00AM-6:00/7:00AM-5:00PM
2 Days Off (Weekends)

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