Administrative Assistant

2 days ago

Quezon City, National Capital Region, Philippines Dodeca Business Management Full time ₱250,000 - ₱350,000 per year

JOB DESCRIPTION

The Admin Staff is responsible for providing day-to-day administrative and clerical support to ensure smooth office operations. This role covers petty cash handling, employee records, onboarding, office supplies management, coordination with departments, and basic compliance tasks with government agencies such as BIR. The Admin Staff helps maintain an organized workplace and assists in ensuring efficient internal operations.

KEY RESPONSIBILITIES

Administrative & Office Support

  • Handle petty cash, reimbursements, vouchers, and proper liquidation.
  • Manage employee 201 files and ensure record-keeping accuracy and confidentiality.
  • Monitor and maintain office supplies, pantry stocks, and equipment; coordinate purchases as needed.
  • Support daily office operations including cleanliness, organization, and facility monitoring.
  • Assist in preparing simple reports, memos, and correspondence when required.

HR & Employee Support

  • Assist in the onboarding process of new hires, including asset issuance, and orientation support.
  • Provide general support to employees on administrative requests and basic company policies.
  • Assist in employee offboarding processes, clearance procedures, and exit documentation.
  • Support recruitment activities such as candidate communication, and document verification.
  • Help maintain HR compliance documents and employee benefits coordination.

Coordination & Compliance

  • Liaise with vendors, suppliers, and service providers for office needs.
  • Assist in company events, meetings, and training activities.
  • Support different departments with simple administrative tasks and coordination.
  • Assist in gathering and organizing compliance requirements for government agencies (e.g., BIR forms, receipts, vouchers).
  • Act as a point person for day-to-day staff requests to keep office operations smooth.

KEY QUALIFICATIONS

● Graduate of any business-related course or equivalent experience in administrative work.

● At least 1-2 years of experience in administrative or HR support roles.

● With HR background or experience in HR operations is highly preferred to assist with employee relations, onboarding/offboarding, and basic HR compliance.

● Organized, detail-oriented, and reliable with strong communication skills.

● Proficient in MS Office/Google Workspace tools.

● Ability to handle sensitive information with confidentiality.

● Flexible and proactive in supporting different departments.

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