Administrative Specialist

5 days ago

Quezon City, National Capital Region, Philippines Pan Asia Resources Full time $104,000 - $130,878 per year

Job Description:

We are seeking a highly organized and detail-oriented
Administrative and Clerical Support Coordinator
to join our team. The successful candidate will provide essential administrative and clerical support to ensure the smooth execution of project and operational activities. This role requires excellent coordination skills, proactive communication, and the ability to work with cross-functional teams across the organization.

Key Responsibilities:

  • Provide general administrative support including meeting scheduling, room reservations, and asset requests.
  • Manage access provisioning and deactivation for project team members.
  • Assist in vendor onboarding processes such as SARF/Work Order (WO) processing and seat planning.
  • Format, print, and route documents—including contracts—for signature and notarization.
  • Organize and maintain project documentation and artifacts in the SharePoint project repository.
  • Support service-related activities by logging and tracking project tickets.
  • Coordinate billing-related documents such as Certificates of Completion and Acceptance (COCA).
  • Facilitate vendor invoice processing in coordination with Procurement, and track financial documents via the IPS system.
  • Assist with application installations, tool evaluations, PRR and ORR ticket processing, and ensure compliance with security requirements.

Qualifications:

  • Bachelor's degree in any four-year course.
  • Prior experience in providing administrative or coordinator support.
  • Excellent verbal and written communication skills; able to interact professionally with department heads, unit heads, and foreign consultants.
  • Strong organizational skills; capable of managing and storing multiple documents efficiently.
  • High attention to detail, particularly in handling cost-related documents and tracking financial data accurately.
  • Proactive and self-motivated communicator who takes initiative to follow up with internal and external stakeholders.

Preferred Skills:

  • Familiarity with SharePoint and document management systems.
  • Experience in working with procurement, billing, and vendor management processes.
  • Comfortable using project management and collaboration tools.

Why Join Us?

  • Opportunity to work in a dynamic and collaborative environment
  • Exposure to cross-functional teams and high-impact projects
  • Professional development and training opportunities

To apply
, please submit your updated resume and a brief cover letter to me with the subject line:
"Application – Administrative and Clerical Support Coordinator"
.

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Concept Specialist Full time ₱216,840 - ₱262,320 per year

    Job Responsibilities:Provide administrative support to ensure efficient office operations.Handle and organize documents, reports, and records.Assist in procurement, inventory, and office supplies management.Coordinate with different departments for operational requirements.Answer phone calls, emails, and inquiries professionally.Perform other administrative...

  • Administrative Specialist

    2 weeks ago

    Quezon City, National Capital Region, Philippines AVANTOPIA Full time ₱250,000 - ₱350,000 per year

    Company DescriptionAVANTOPIA is a Business Activity Support service provider dedicated to helping organizations achieve efficiency, cost-effectiveness, and excellence in service delivery. We specialize in high-quality outsourcing solutions tailored to meet specific client needs. Our team of industry experts brings years of experience, ensuring services are...

  • Brand Manager Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Concept Specialist Full time ₱216,840 per year

    About the Role:Join our team Concept Specialist Inc. is looking for a creative and organized Brand Assistant to help manage brand initiatives and marketing campaigns. If you are passionate about branding, marketing, and teamwork, we'd love to hear from you.Qualifications:Bachelor's degree in Marketing, Business Administration, Communications, or related...

  • Infrastructure Specialist System Administration

    3 days ago

    Quezon City, National Capital Region, Philippines ARTECH TECHNOLOGY INC Full time $104,000 - $130,878 per year

    About the role Artech Technology Inc is seeking a skilled Infrastructure Specialist for a contract role to join our dynamic team in Quezon City, Metro Manila. As an Infrastructure Specialist, you will be responsible for the efficient management and maintenance of our company's critical IT infrastructure, ensuring the smooth and secure operation of our...

  • Human Resources

    3 days ago

    Quezon City, National Capital Region, Philippines Pixel Wave Lumens Specialist Company Full time ₱300,000 - ₱1,200,000 per year

    Pixel Wave Lumens Specialist Company specializes in professional audio, video, lighting, and LED wall solutions.We are seeking an HR professional who will manage and oversee the company's human resources functions to support our growing team of sales executives, technical specialists, and operations staff.The role is responsible for recruitment, employee...

  • Administrative Specialist

    3 days ago

    Makati City, National Capital Region, Philippines The Kabbalah Centre Full time

    Company DescriptionThe Kabbalah Centre is a non-profit organization that makes the principles of Kabbalah understandable and relevant to everyday life. The Centre was founded by Rav Yehuda Ashlag in 1922 and now spans the globe with brick-and-mortar locations in more than 40 cities as well as an extensive online presence. The Kabbalah Centre teachers provide...

  • Administrative Support Specialist

    5 days ago

    Makati City, National Capital Region, Philippines Cyberbacker Full time ₱300,000 - ₱420,000 per year

    Cyberbacker is hiring a Full time Administrative Support Specialist role in Makati, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: EveningTuesday: EveningWednesday: EveningThursday: EveningFriday: EveningExpected salary: ₱25,000 - ₱35,000 per month

  • Marketing Associate

    5 days ago

    Quezon City, National Capital Region, Philippines Concept Specialist Full time ₱216,840 per year

    Undertake daily administrative tasks to ensure the functionality and coordination of the department's activitiesSupport Brand Managers in organizing various projectsConduct market research and analyze consumer rating reports/ questionnairesEmploy marketing analytics techniques to gather important data (social media, web analytics, rankings etc.)Update...

  • HR Administration Specialist

    1 week ago

    Makati City, National Capital Region, Philippines Epic Healthcare Staffing Shared Services, Inc. Full time ₱900,000 - ₱1,200,000 per year

    Role Overview:The HR Administration Specialist plays a key role in supporting the HR Manager by handling the execution of HR processes and ensuring seamless day-to-day HR operations. This role focuses on HR administration, employee lifecycle processes, HR data management, and compliance, helping to maintain an efficient and employee-friendly workplace.Key...

  • AU Administrative Assistant

    3 days ago

    Quezon City, National Capital Region, Philippines Diane Pendle, Inc Full time ₱300,000 - ₱600,000 per year

    You'll play a key role supporting our client in Australia in providing exceptional administrative services to their health care administration business.This role is for someone who loves administration It involves emails, phone calls, processes, answering questions, solving problems, teamwork, scheduling procedures, reconciliation, working with spreadsheets,...