Administrative Specialist

4 days ago


Quezon City, National Capital Region, Philippines Pan Asia Resources Full time $104,000 - $130,878 per year

Job Description:

We are seeking a highly organized and detail-oriented
Administrative and Clerical Support Coordinator
to join our team. The successful candidate will provide essential administrative and clerical support to ensure the smooth execution of project and operational activities. This role requires excellent coordination skills, proactive communication, and the ability to work with cross-functional teams across the organization.

Key Responsibilities:

  • Provide general administrative support including meeting scheduling, room reservations, and asset requests.
  • Manage access provisioning and deactivation for project team members.
  • Assist in vendor onboarding processes such as SARF/Work Order (WO) processing and seat planning.
  • Format, print, and route documents—including contracts—for signature and notarization.
  • Organize and maintain project documentation and artifacts in the SharePoint project repository.
  • Support service-related activities by logging and tracking project tickets.
  • Coordinate billing-related documents such as Certificates of Completion and Acceptance (COCA).
  • Facilitate vendor invoice processing in coordination with Procurement, and track financial documents via the IPS system.
  • Assist with application installations, tool evaluations, PRR and ORR ticket processing, and ensure compliance with security requirements.

Qualifications:

  • Bachelor's degree in any four-year course.
  • Prior experience in providing administrative or coordinator support.
  • Excellent verbal and written communication skills; able to interact professionally with department heads, unit heads, and foreign consultants.
  • Strong organizational skills; capable of managing and storing multiple documents efficiently.
  • High attention to detail, particularly in handling cost-related documents and tracking financial data accurately.
  • Proactive and self-motivated communicator who takes initiative to follow up with internal and external stakeholders.

Preferred Skills:

  • Familiarity with SharePoint and document management systems.
  • Experience in working with procurement, billing, and vendor management processes.
  • Comfortable using project management and collaboration tools.

Why Join Us?

  • Opportunity to work in a dynamic and collaborative environment
  • Exposure to cross-functional teams and high-impact projects
  • Professional development and training opportunities

To apply
, please submit your updated resume and a brief cover letter to me with the subject line:
"Application – Administrative and Clerical Support Coordinator"
.



  • Quezon City, National Capital Region, Philippines Concept Specialist Full time ₱216,840 - ₱262,320 per year

    Job Responsibilities:Provide administrative support to ensure efficient office operations.Handle and organize documents, reports, and records.Assist in procurement, inventory, and office supplies management.Coordinate with different departments for operational requirements.Answer phone calls, emails, and inquiries professionally.Perform other administrative...


  • Quezon City, National Capital Region, Philippines Concept Specialist Full time ₱216,840 per year

    About the Role:Join our team Concept Specialist Inc. is looking for a creative and organized Brand Assistant to help manage brand initiatives and marketing campaigns. If you are passionate about branding, marketing, and teamwork, we'd love to hear from you.Qualifications:Bachelor's degree in Marketing, Business Administration, Communications, or related...


  • Quezon City, National Capital Region, Philippines Dempsey Resource Management, Inc. Full time ₱240,000 per year

    Dempsey Resource Management, Inc. is hiring a Full time Administrative Support Specialist role in QC, NCR. Apply now to be part of our team.Job summary:Flexible hours available 2-3 years of relevant work experience required for this role Expected salary: ₱20,000 - ₱25,000 per month Qualifications: * Graduate of Business Administration or IT related...

  • Human Resources

    2 days ago


    Quezon City, National Capital Region, Philippines Pixel Wave Lumens Specialist Company Full time ₱300,000 - ₱1,200,000 per year

    Pixel Wave Lumens Specialist Company specializes in professional audio, video, lighting, and LED wall solutions.We are seeking an HR professional who will manage and oversee the company's human resources functions to support our growing team of sales executives, technical specialists, and operations staff.The role is responsible for recruitment, employee...


  • Quezon City, National Capital Region, Philippines ARTECH TECHNOLOGY INC Full time $104,000 - $130,878 per year

    About the role Artech Technology Inc is seeking a skilled Infrastructure Specialist for a contract role to join our dynamic team in Quezon City, Metro Manila. As an Infrastructure Specialist, you will be responsible for the efficient management and maintenance of our company's critical IT infrastructure, ensuring the smooth and secure operation of our...

  • Marketing Associate

    3 days ago


    Quezon City, National Capital Region, Philippines Concept Specialist Full time ₱216,840 per year

    Undertake daily administrative tasks to ensure the functionality and coordination of the department's activitiesSupport Brand Managers in organizing various projectsConduct market research and analyze consumer rating reports/ questionnairesEmploy marketing analytics techniques to gather important data (social media, web analytics, rankings etc.)Update...


  • Makati City, National Capital Region, Philippines Cyberbacker Full time ₱300,000 - ₱420,000 per year

    Cyberbacker is hiring a Full time Administrative Support Specialist role in Makati, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: EveningTuesday: EveningWednesday: EveningThursday: EveningFriday: EveningExpected salary: ₱25,000 - ₱35,000 per month


  • Quezon City, National Capital Region, Philippines Jan BC Mobile Inc. Full time ₱250,000 - ₱500,000 per year

    We are seeking a detail-oriented and organized Administrative Data Specialist to join our team. The primary focus of this role is to accurately encode, process, and maintain sales data while providing essential administrative support. The ideal candidate will have exceptional organizational skills, a keen eye for detail, and the ability to manage multiple...

  • HR Payroll Officer

    2 days ago


    Mandaluyong City, National Capital Region, Philippines Primus@knowledge@Specialist Full time ₱900,000 - ₱1,200,000 per year

    The Opportunity @Specialist' is seeking a talented HR Payroll Officer to join our team. This is a full-time position based in Mandaluyong City, Metro Manila. In this pivotal role, you will be responsible for managing the payroll process and ensuring accurate and timely compensation for our valued employees.Key ResponsibilitiesProcess bi-weekly payroll for...

  • IT Specialist

    1 week ago


    Quezon City, National Capital Region, Philippines VA Desk Full time ₱540,000 per year

    Location: Remote (Philippines-based preferred)Employment Type: Full-TimeSalary : PHP PHP45000Role OverviewWe are looking for a detail-oriented and highly skilled IT Specialist to join our team. You will be responsible for providing technical support, managing user accounts and systems, and overseeing smooth migration of business workspaces (Microsoft 365 and...