Administrative Specialist

4 days ago

Quezon City, National Capital Region, Philippines Pan Asia Resources Full time $104,000 - $130,878 per year

Job Description:

We are seeking a highly organized and detail-oriented
Administrative and Clerical Support Coordinator
to join our team. The successful candidate will provide essential administrative and clerical support to ensure the smooth execution of project and operational activities. This role requires excellent coordination skills, proactive communication, and the ability to work with cross-functional teams across the organization.

Key Responsibilities:

  • Provide general administrative support including meeting scheduling, room reservations, and asset requests.
  • Manage access provisioning and deactivation for project team members.
  • Assist in vendor onboarding processes such as SARF/Work Order (WO) processing and seat planning.
  • Format, print, and route documents—including contracts—for signature and notarization.
  • Organize and maintain project documentation and artifacts in the SharePoint project repository.
  • Support service-related activities by logging and tracking project tickets.
  • Coordinate billing-related documents such as Certificates of Completion and Acceptance (COCA).
  • Facilitate vendor invoice processing in coordination with Procurement, and track financial documents via the IPS system.
  • Assist with application installations, tool evaluations, PRR and ORR ticket processing, and ensure compliance with security requirements.

Qualifications:

  • Bachelor's degree in any four-year course.
  • Prior experience in providing administrative or coordinator support.
  • Excellent verbal and written communication skills; able to interact professionally with department heads, unit heads, and foreign consultants.
  • Strong organizational skills; capable of managing and storing multiple documents efficiently.
  • High attention to detail, particularly in handling cost-related documents and tracking financial data accurately.
  • Proactive and self-motivated communicator who takes initiative to follow up with internal and external stakeholders.

Preferred Skills:

  • Familiarity with SharePoint and document management systems.
  • Experience in working with procurement, billing, and vendor management processes.
  • Comfortable using project management and collaboration tools.

Why Join Us?

  • Opportunity to work in a dynamic and collaborative environment
  • Exposure to cross-functional teams and high-impact projects
  • Professional development and training opportunities

To apply
, please submit your updated resume and a brief cover letter to me with the subject line:
"Application – Administrative and Clerical Support Coordinator"
.

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