Senior Operations Coordination Officer

3 days ago


Mandaluyong City, National Capital Region, Philippines Asian Development Bank (ADB) Full time

On-site - Mandaluyong 3-5 Yrs Exp Bachelor Contract

Job DescriptionDescription

Join Our Mission to Foster Prosperity in Asia

Are you looking to have a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The Senior Operations Coordination Officer is assigned in the Office of Operations Coordination (SEOC) and will also work with the private sector development unit in the office of the Director General (SEOD) within the Southeast Asia Department (SERD). You will be based at our Headquarters in Manila, Philippines.

You will report to SERD Regional Head, Operations Coordination and Regional Head, Private Sector Development; and may supervise junior team members.

Your Role

As a Senior Operations Coordination Officer, you will support ADB's initiatives in Southeast Asian developing member countries by coordinating operational tasks, managing data, and aiding strategic planning. Key responsibilities include:

  1. Coordinating bank-wide initiatives (Operational Risk Management, Work Program and Budget Framework, Annual Portfolio Performance Report, Development Effectiveness Review);
  2. Monitoring project pipelines and maintaining tracking systems;
  3. Contributing to country programming and strategy formulation;
  4. Ensuring quality assurance and supporting results frameworks;
  5. Enhancing data management systems.
For private sector development (PSD), you will manage technical assistance resources, procurement, consultant contracts, and private sector data.

You Will
  • Provide support to the development of the regional workplan and partnership strategies by collecting data, verifying validity, preparing background materials and reports on specific programs, and coordinating with relevant offices.
  • Provide support to the development of a tracking system (loans, TAs, country programming missions (CPMs), co-financing) in SEOD to ensure smooth coordination with Sector Group (SG) and Resident Missions (RMs).
  • Provide support and coordinate with SERD RMs; Procurement, Portfolio, and Financial Management Department (PPFD); Sectors Group (SG), Office of Safeguards (OSFG); and Climate Change and Sustainable Development Department (CCSD) for the strengthening of the Regional Head, Operations Coordination / Country Operations Head / PPFD / Safeguards operational networks to support pipeline delivery.
  • Provide support to the setting up of system for strengthened governance and institutional capacity of developing member countries (DMCs) and resident missions to improve portfolio performance.
  • Support policy dialogue with DMCs and provide relevant inputs to upstream operationally relevant work, and subsequent building of project pipeline. Provide inputs to policy briefs and strategic programming related matters.
  • Support the development, implementation and monitoring of capacity development policy and strategy for Executing Agencies, Implementing Agencies, and RM staff.
  • Coordinate the administrative and operational matters for PSD activities, including recruitment of staff consultant and selective technical assistance (TA) administration tasks, processing of contracts and tracking disbursements to ensure that the assigned projects are planned, monitored, and reported. Participate in missions when needed.
  • Prepare and coordinate briefing notes and presentations for different events such as workshops, conferences, meetings, and seminars. Handle Annual Meeting briefing papers, member information notes on SERD DMCs for the President, and briefing notes for management. Contribute to relevant sections of country fact sheets.
  • Help coordinate the Department's participation in relevant activities involving internal committees and working groups and outside institutions.
  • Undertake background research work to support SERD's collaboration with these institutions.
  • Perform other responsibilities that may be assigned as reflected in your workplan.
You Will Need
  • Bachelor's degree in Economics, Business Administration, Commerce, or any related courses preferably with master's degree or equivalent.
  • At least 8 years of relevant experience; familiarity in Southeast Asian DMCs is desirable; and at least 4 years of supervisory experience.
  • Ability to draft written inputs to support Department's work.
  • Demonstrated knowledge of programming work including understanding of an international development organization's operational processes.
  • Ability to undertake background analysis on difficult but well-defined tasks, collect and organize required information.
  • Experience and knowledge of budget formulation and implementation as it relates to the work program and budget framework and operational plans.
  • Advanced proficiency in using computer, internet and applications for collecting and analyzing data; and prepare notes, papers, and sections of reports.
  • Demonstrated accomplishments in working collaboratively with teams and contributing as a team member.
  • Excellent oral and written communication skills in English.
Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
  • Paid leave (including parental).
  • Medical and health benefits.
  • Life and other insurance plans.
  • Staff development.
  • Retirement plan.
  • Housing and education allowance (if applicable).
  • Expatriate benefits (for international staff).
About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Primary Location: Asian Development Bank Headquarters-Philippines-Manila
Department: Southeast Asia Department
Division: Operations Coordination Unit, SERD
Staff Category: Technical Local - HQ
Position Level: TL6
Job Posting: 05-Mar-2025, 12:17:33 PM

19-Mar-2025, 9:44:00 PM
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