Administrative Officer

4 days ago

Makati City, National Capital Region, Philippines Medi Linx Laboratory, Inc Full time ₱1,200,000 - ₱2,400,000 per year

The Admin Officer under Human Resources provides vital administrative and clerical support to ensure the efficient delivery of HR services across recruitment, employee relations, records management, compliance, and overall HR operations.

Key Responsibilities:

  • Assist in the daily administrative functions of the HR department.
  • Process and monitor HR-related payables, including employee reimbursements, and third-party vendor payments.
  • Review, validate, and reconcile payable documents to ensure accuracy and compliance with HR and finance policies.
  • Maintain accurate records of HR-related financial transactions for reporting and audit purposes. Coordinate with Finance/Accounting for timely fund disbursement and alignment of HR and financial records.
  • Handle travel arrangements, including hotel bookings, flight reservations, vehicle scheduling, and transportation requirements.
  • Prepare HR-related documentation such as contracts, memos, certificates, and official correspondence.
  • Provide logistical support for HR activities, including trainings, seminars, and employee engagement events.
  • Serve as a point of contact for employee inquiries regarding HR policies and procedures. Collaborate with other departments to facilitate smooth HR-related transactions.
  • Support HR projects and initiatives as directed by management.

Qualifications:

  • Bachelor's degree in Human Resource Management, Business Administration, Psychology, or related field.
  • Prior experience in administrative or HR support roles is an advantage.
  • Proficient in MS Office (Word, Excel, PowerPoint) and HR systems/databases.
  • Strong organizational, multitasking, and communication skills.
  • Professional, detail-oriented, and capable of handling confidential information with integrity.
  • If considered for the position, amenable to work onsite at Makati office.

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Flexible schedule
  • Flextime
  • Health insurance
  • Life insurance
  • Paid training
  • Pay raise

Work Location: In person

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