executive assistant

4 days ago


Manila, National Capital Region, Philippines NFF Industrial Corporation Full time

DUTIES AND RESPONSIBILITIES:

  • Provides general administrative and clerical support to the top management.
  • Prepares reports, memos, invoices letters, and other documents.
  • Takes and monitors appointments of executives.
  • Files and retrieves corporate records, documents, and reports.
  • Researches and conducts data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helps and assists prepare for meetings.
  • Accurately records minutes of meetings, if necessary.
  • Reads and analyzes incoming memos, submits, and distributes them as needed.
  • Greets and leads visitors to the executives if they have an appointment to meet them.
  • Processes travel arrangements for executives.
  • Assists in making renewal of employee's health care and insurance policy.
  • Responsible in office duties that include ordering supplies and managing a records database.
  • Opens, sorts and distributes incoming faxes, emails, and other correspondence to the rightful owner.
  • Performs other tasks that may be assigned from time to time.
  • Attend to the needs of the executives specially the Vice Chairman and the President of the company.
  • Attention to detail.
  • Good at multitasking.

QUALIFICATIONS/ KNOWLEDGE/ SKILLS/ EXPERIENCE:


• Must be a College graduate.

• With at least one (1) year proven experience as an Executive Assistant or other relevant administrative support experience.

• Professional level verbal and written communications skills.

• Proficiency in 365 office (Word, Excel, PowerPoint, Outlook, etc)

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