Senior Executive Assistant

Senior Executive Assistant (Work From Home)

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Persona is the company top startups use to hire people from all around the world. Our vision is a future where each person can find the best role for them and companies can discover the world's best talent. Founded by two Stanford University graduates, Persona works with the world's fastest-growing technology startups. Our clients are funded by some of the world's top investors, like Founders Fund, Sequoia Capital, and Andreessen Horowitz.

Persona is a talent agency that recruits, trains, and staffs talented remote professionals such as yourself. This is an opportunity to work closely with the future Googles, Facebooks, and Amazons of the world—building out their organizations and helping them reach the next level of success.

We support everyone we hire with training, mentoring, and technology resources so they are enabled to do their best and are as happy as possible in their roles. We have a large international team dedicated to supporting and taking care of new Persona team members, and our goal is to provide excellent long-term career opportunities for everyone who joins the team.

What we're looking for:

We are looking for a highly experienced and tech-savvy Senior Executive Assistant to provide strategic support to our client's executive team. The ideal candidate has extensive experience in executive support, excels in a fast-paced environment, and leverages advanced technical skills to streamline tasks and improve efficiency. This role requires exceptional organizational, communication, and problem-solving abilities to anticipate and address the needs of the executives.

Responsibilities—what you'll do:

• Manage complex calendars, including scheduling meetings across time zones, prioritizing engagements, and making adjustments as necessary.
• Coordinate travel arrangements, prepare itineraries, and handle logistics to ensure smooth travel experiences.
• Act as a liaison between executives and other departments, clients, and external partners.
• Prepare, review, and format documents, presentations, and reports with a high degree of professionalism and accuracy.
• Assist with email management, ensuring priority messages are flagged and responses are timely.
• Oversee and track project timelines, ensuring milestones are met and deliverables are completed on schedule.
• Manage and prioritize multiple tasks and responsibilities while maintaining attention to detail.
• Utilize advanced software skills (e.g., Microsoft Office Suite, Google Workspace, project management tools) to optimize workflows and assist in automating repetitive tasks.
• Leverage technology to improve efficiency, including using scheduling tools, CRM systems, and data management platforms.
• Handle expense reporting, billing, and reimbursements.
• Conduct research and compile information for decision-making purposes as requested by executives.

Requirements:

• 5+ years of experience as an Executive Assistant, with a track record of supporting C-level executives.
• Demonstrated expertise in managing complex schedules and high-level projects.
• High proficiency with office productivity software, communication tools, and scheduling platforms.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills, with an ability to convey information clearly.
• Fully fluent in English
• Skilled in the use of apps and technology
• Ability to commit long-term and full-time
• This position is for serious, career-oriented candidates

Qualities we look for:

• Experience in a technology-driven environment or familiarity with automation tools is preferred
• Impeccable interpersonal and communication skills, including the ability to present information in a confident, clear, and concise manner over different media
• Building relationships is one of your core competencies
• Agile and able to manage duties being assigned with a high degree of prioritization
• Proven ability to take initiative, anticipate and solve problems, and make decisions with minimal supervision
• Able to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism

What we offer:

• Industry leading salaries— well above the market average;
• Permanent ability to work from anywhere in the world
• Opportunities for growth and advancement
• A fast-paced and collaborative environment
• Warm and friendly company culture
• Full benefits

Benefits at Persona:

• Health insurance subsidy
• Unlimited paid time off (paid sick and vacation leaves)
• Annual bonuses based on performance
• Monthly tech allowance
• Opportunity to be paid in your currency of choice

This is a full-time and long-term role, dedicated exclusively to serving one of our clients. We are looking for individuals who are ready to fully commit their time and energy to one company and grow and develop along with that company. All roles at Persona are 100% work-from-anywhere (work from home or wherever it suits you best). If this is your first time working for a U.S. company, that's okay; we provide guidance and assistance getting set up as a remote professional. Once hired, we will carefully match you to a client company of ours that perfectly suits your career background, skills, and goals.

In case you or any exceptional people you know are exploring other roles, our rapidly growing company is also looking for new team members with backgrounds in administration, bookkeeping, accounting, finance, project management, operations, recruiting, human resources, content writing, social media management, research, executive assistance, customer service, customer support, technical support, data management, video editing, sales, account management, marketing, and design.

Visit our website for more information: https://www.personatalent.com/