Administrative Assistant

3 weeks ago

Manila, National Capital Region, Philippines INQUIRER Full time
Key Responsibilities
  • Communication
  • Handle incoming calls, emails, and other forms of correspondence.
  • Direct inquiries to appropriate individuals in a timely and professional manner.
  • Scheduling and Organization
  • Maintain and monitor calendars for vehicle registrations, insurance renewals and claims, government licensing, and permits.
  • Schedule appointments, coordinate meetings and events.
  • Monitor and book service schedules as needed.
  • Document and Data Management
  • Prepare and edit administrative documents, including daily monitoring reports for building maintenance and security.
  • Maintain a systematic and organized filing system (both digital and physical).
  • Manage internal databases and perform accurate data entry.
  • Office Operations
  • Monitor and replenish office supplies and inventory.
  • Coordinate with vendors and service providers to ensure the functionality of office equipment.
  • Oversee Preventive Maintenance Schedules (PMS) for service vehicles, elevators, air conditioning systems and generator sets.
  • Financial Tasks
  • Assist in basic bookkeeping, including processing and tracking expense reports, managing purchase orders and supporting payment processing for suppliers.
  • General Support
  • Provide general administrative support to managers and team members.
  • Assist with departmental projects and perform other ad hoc tasks as needed.

Minimum Qualifications

Education and Experience:
  • Bachelor's degree in Business Administration, Office Management, or a related field preferred. Equivalent work experience will also be considered.
  • At least 1–2 years of administrative or office support experience is preferred. Experience in facilities or operations coordination is a plus.

Competencies And Skills
  • Strong verbal and written communication skills.
  • Excellent organizational and time management abilities.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management tools.
  • Basic knowledge of bookkeeping and financial processes.
  • Ability to multitask and adapt to changing priorities.
  • Strong attention to detail and accuracy.
  • Professional demeanor and proactive attitude.
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