Accounts Payable Analyst
6 days ago
The Analyst is expected to perform the following key activities :
Invoice Processing
- Reviews invoices for accuracy, completeness, and proper authorization.
- Processes employee travel and entertainment (T&E) expenses.
- Ensures matching of invoice details against PO and receiving documents, ensures resolution of inconsistencies prior to invoice posting.
- Responsible for coding and entry of invoices into accounting systems (SAP, MBC as applicable) promptly
- Prepares AP-related reports
- Assists with AP-related closing activities and ensures that all requests are completed prior to month-end cut-off.
Manage vendor onboarding
- Extract the relevant data on suppliers and define an onboarding strategy.
- Validate the list of suppliers with local purchasing.
- Launch email campaign and monitor answer rate.
- Launch dunning actions when no response is received from suppliers.
Mailbox management and Vendor Inquiry Handling
- Manages emails received on dedicated accounts payable mailbox, ensuring that such are properly and promptly handled
- Responds to vendors' inquiries, and address questions and concerns from vendors and internal departments regarding invoices, payments, and account statuses.
- Investigate and resolve discrepancies or issues related to invoices, payments, and vendor accounts
- Reconcile vendor statements/accounts and resolve discrepancies or issues
- Generates and analyzes reports related to accounts payable activities as required.
Job Qualifications:
- Has at least 3 to 5 years of work experience in a finance and accounting role, prior experience in a Shared Service environment or experience in the Oil, Gas, and Energy industries is an advantage.
- Bachelor's degree in accounting or related field, CPA is an advantage
- Proficient in SAP, MBC, and other similar ERP and Finance systems.
- Strong understanding of sourcing, procurement, and its relation to accounts payable processes.
- In-depth knowledge of vendor master data management and Accounts Payable controls.
- Well-versed in vendor regulations and vendor due diligence check activities.
- Strong analytical knowledge in AP reporting, GRIR (Goods Receipt/Invoice Receipt) and vendor account reconciliation
- Strong understanding of the purpose and components of master data
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