Accounts Payable Assistant

7 days ago


Manila, National Capital Region, Philippines HaRem Incorporated Full time

The Accounts Payable Officer/Analyst is responsible for processing and managing company payments to vendors, suppliers, and service providers. This includes verifying invoices, reconciling accounts, ensuring timely payments, and maintaining accurate financial records.

Key Responsibilities:

  • Review and verify invoices for accuracy, proper authorization, and compliance with company policies.
  • Match invoices with purchase orders and delivery receipts.
  • Ensure correct coding of expenses in the accounting system.

Payment Processing:

  • Prepare and process payments (checks, electronic transfers, wire payments).
  • Ensure timely payments to avoid penalties or service disruptions.
  • Maintain records of all transactions and payment confirmations.

Account Reconciliation & Discrepancy Resolution:

  • Reconcile accounts payable transactions with vendor statements.
  • Investigate and resolve discrepancies with suppliers and internal departments.
  • Track outstanding invoices and ensure they are settled correctly.
  • Maintain accounts payable records and prepare reports as needed.
  • Assist in financial audits by providing necessary documents and reports.
  • Ensure compliance with tax regulations (e.g., VAT, withholding tax).

Process Improvement & Vendor Relations:

  • Improve accounts payable processes to enhance efficiency.
  • Maintain positive relationships with vendors and suppliers.
  • Assist in system upgrades or automation for better payment tracking.

Qualifications & Skills:

  • Bachelor's degree in Accounting, Finance, or a related field.
  • Experience in accounts payable, finance, or accounting.
  • Proficiency in accounting software and Excel.
  • Strong attention to detail and accuracy.
  • Ability to handle multiple tasks and meet deadlines.
  • Excellent problem-solving and communication skills.
  • Willing to work onsite in BGC Taguig City.
Seniority Level

Entry level

Employment Type

Full-time

Job Function

Accounting/Auditing and Finance

Industries

Consumer Services

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