Administrative Assistant

4 days ago

Quezon City, National Capital Region, Philippines Intelassist Full time

Employment Type: Full-Time Employment
Work Setup: Onsite onboarding for two weeks, followed by a transition to a remote setup.
Work Schedule: Night Shift (Following U.S. Time Zone)
Location: Eastwood, Libis, Quezon City
Salary Package: 45,000 to 55,000 PHP/Monthly

Job Description:

The Administrative Assistant will provide day-to-day operational and administrative support, ensuring effective coordination between clients, suppliers, and internal teams. This role requires strong organizational skills, clear communication, and the ability to manage multiple responsibilities independently.

This is a hybrid administrative and operations support role. The Virtual Assistant will handle a mix of calendar and email management, light bookkeeping support, and research on technology and automation solutions. The ideal candidate is resourceful, detail-oriented, and eager to contribute ideas that improve operations. This is not a simple task-based position—the VA is expected to take initiative, identify opportunities for efficiency, and support business growth.

Key Responsibilities:

Administrative & Communication Support

  • Manage inbound calls through OpenPhone and redirect as needed
  • Handle email correspondence, supplier coordination, and basic customer support
  • Schedule bank appointments, supplier meetings, and other administrative tasks

Operational Support

  • Place orders with suppliers and assist with opening new accounts
  • Prepare and send invoices in Express Invoice via remote desktop system
  • Maintain accurate records and ensure timely follow-up on tasks

Collaboration & Oversight

  • Report directly to business owner while supported by Intelassist operations team (HR, payroll, compliance, and performance tracking)
  • Maintain clear, professional communication in English

Other Duties and Responsibilities:

  • Manage executive calendar: schedule client calls, set reminders, and ensure time is optimized
  • Organize and monitor email inbox, draft professional responses, and flag high-priority items
  • Support bookkeeping: expense entry, reconciliations, and tracking payments in QuickBooks or similar software
  • Conduct in-depth research on technology solutions, automation tools (e.g., Notion, N8N), and operational best practices; summarize findings with recommendations
  • Assist in creating and documenting Standard Operating Procedures (SOPs) to streamline recurring processes
  • Track tasks, deliverables, and project deadlines, ensuring nothing falls through the cracks
  • Coordinate with vendors, clients, and partners on follow-ups, scheduling, and document requests
  • Compile reports and maintain organized digital records across systems
  • Provide proactive suggestions for improving workflows, productivity, and automation opportunities
  • Deliver weekly progress updates on completed work, open items, and blockers

Job Requirements:

  • 5+ years of administrative or office support experience
  • Bachelor's degree preferred
  • Strong English communication skills (verbal and written)
  • Strong command of Microsoft Office Suite and digital collaboration tools
  • Demonstrated ability to manage calendars, emails, and bookkeeping tasks efficiently
  • Experience with invoicing software or accounting tools a plus
  • Highly organized with strong attention to detail
  • Ability to work independently and adapt to changing priorities

WHY INTELASSIST?
We grow together. We value your effort. We aim to empower you.


#J-18808-Ljbffr

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines KAIROS APPAREL VENTURES CORP. Full time $30,000 - $50,000 per year

    Company Overview:We are a fast-growing custom apparel and sportswear manufacturer, dedicated to delivering high-quality, tailor-made products for teams, businesses, and organizations. As we continue to expand, we're looking for an organized and dependable Administrative Assistant to help keep our operations running smoothly behind the scenes.Job Summary:As...

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines IDGC Full time ₱600,000 - ₱1,200,000 per year

    The Admin Assistant supports various administrative functions across the company, ensuring smooth day-to-day operations. While procurement is a part of the role, the primary focus is on general administrative duties, including office management, event coordination, vendor relationship maintenance, and assisting different departments as needed.Key...

  • Administrative Assistant

    2 days ago

    Quezon City, National Capital Region, Philippines beBeeAdministrative Full time $7,200 - $7,800

    Administrative Assistant (Construction/roofing)We are seeking an organized and detail-oriented Administrative Assistant to oversee daily administrative tasks and bookkeeping for construction/roofing operations. The ideal candidate will have experience with software, particularly construction management or roofing industry tools. This role involves managing...

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Exquis Electrical Services And Supplies Company Full time ₱200,000 - ₱300,000 per year

    Admin Assistant – Job Description Reports to: Admin Manager Main Responsibilities: Payroll & Government Compliance • Assist in the preparation of employee payroll every 10th and 25th of the month, including 13th-month pay. • Prepare and process government-mandated contributions (SSS, PhilHealth, Pag-IBIG). • Monitor and record employee overtime per...

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Manulife Financial Full time

    Job SummaryThe role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Administrative Assistant (AA) is responsible for providing high-level administrative support to multiple leaders within the Global Communications Team. This role is instrumental in maintaining smooth and efficient operations...

  • Administrative Assistant

    5 days ago

    Quezon City, National Capital Region, Philippines Rica Ana Trading Full time ₱17,000 - ₱25,000 per year

    Read Before ApplyingPlease make sure you meet the qualifications and requirements listed below before submitting your application. Incomplete applications or those not meeting the requirements may not be considered.Job Title: Administrative AssistantJob Description:We are looking for a reliable and organized Administrative Assistant to join our team. This...

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Manulife Full time $80,000 - $120,000 per year

    Job SummaryThe role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Administrative Assistant (AA) is responsible for providing high-level administrative support to multiple leaders within the Global Communications Team. This role is instrumental in maintaining smooth and efficient operations...

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines DATEM INC. Full time ₱300,000 - ₱600,000 per year

    Job Description Finance and Accounting ResponsibilitiesPrepare, record, and reconcile accounting entries in compliance with company policies and relevant regulations.Assist in processing accounts payable and receivable, including invoice preparation and payment follow-ups.Maintain petty cash and process reimbursements.Support month-end and year-end closing...

  • Administrative Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines STRADCOM Corporation Full time

    Join to apply for the Administrative Assistant role at STRADCOM Corporation.OverviewAdministrative Assistant role at STRADCOM Corporation.ResponsibilitiesManages and coordinates the daily/weekly/monthly appointments, engagements and travels of the groupProvides the required logistics for meetings, special assignments and travels of the groupCoordinates...

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines HOWLINGS HOLDING CORP. Full time ₱240,000 per year

    ADMIN ASSISTANT - JOB DESCRIPTIONAssist in the preparation of non-food Purchase OrdersAssist in the routing of approval if Purchase OrdersMonitors delivery of goods and services per Purchase Order and coordinates with store and other relevant parties on the just-in-time deliveriesFiling of documents and minor administrative works such as updating of...