Administrative Assistant

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Please make sure you meet the qualifications and requirements listed below before submitting your application. Incomplete applications or those not meeting the requirements may not be considered.

Job Title: Administrative Assistant

Job Description:

We are looking for a reliable and organized Administrative Assistant to join our team. This position plays a key role in supporting management and ensuring the smooth daily operations of the company. The Administrative Assistant will handle a wide range of administrative tasks, provide support to merchandising and sales teams, coordinate with suppliers and customers, manage documents and reports, and assist with financial and office requirements.

The ideal candidate must be proactive, detail-oriented, and able to manage multiple tasks at the same time. Strong communication skills and the ability to work both independently and with a team are essential. This role may also involve fieldwork and flexible working hours depending on project needs.

Key Responsibilities:

General Administrative Support

• Answer phone calls, emails, and handle daily office inquiries in a professional manner.
• Organize and maintain filing systems, both electronic and physical, for easy record retrieval.
• Record and track incoming and outgoing documents to ensure proper documentation.
• Monitor and maintain office supplies and equipment inventory.

Project Management Support

• Assist the merchandising and sales team with merchandise orders, deliveries, and stock level monitoring.
• Conduct canvassing to secure competitive pricing and prepare supplier comparison reports.
• Support project-related documentation and follow-up tasks assigned by management.

Customer and Supplier Relations

• Serve as a point of contact for customers, vendors, and suppliers.
• Prepare and process purchase orders, and monitor their delivery status.
• Assist in preparing invoices, billing statements, and other financial documents when required.

Data Management and Reporting

• Maintain and regularly update company databases, spreadsheets, and tracking tools.
• Assist in monitoring inventory and stock records for accuracy.
• Prepare and generate regular reports for management and team distribution.

Financial and Cash Handling

• Manage and record petty cash transactions with complete documentation and accountability.
• Assist in financial paperwork related to expenses, reimbursements, and small purchases.

Other Administrative Tasks

• Schedule and coordinate internal meetings, including logistics and documentation.
• Record minutes of meetings and track follow-up action items.
• Assist in preparing documents for regulatory, compliance, and internal company requirements.
• Perform other administrative support tasks as assigned by management.

Required Qualifications:

• At least 2 years in college or equivalent work experience.
• 1–2 years of experience as an Administrative Assistant or in a similar role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and willing to learn new tools/software.
• Knowledge of project management software is an advantage.
• Excellent written and verbal communication skills; can interact with vendors, clients, and colleagues professionally.
• Strong organizational and time-management skills; able to multitask effectively.
• High attention to detail and accuracy.
• Critical thinker with problem-solving skills; able to work independently with minimal supervision.
• Flexible, collaborative, and with a positive attitude.
• Willing to do fieldwork when required.
• Willing to work on flexible schedules depending on project needs.
• Knowledge in IT and HR-related tasks is a strong advantage.

Compensation & Benefits:

• Coverage under SSS (Social Security System)
• Active Pag-IBIG Fund membership
• PhilHealth coverage
• 13th Month Pay in accordance with Philippine Labor Law
• Paid Statutory Holidays
• Paid Leave Benefits (Vacation, Sick, Maternity, and Paternity Leave — based on eligibility and employment status)

Work Environment:

• Office-based role with occasional fieldwork as required.
• Collaborative and team-oriented environment.
• Fast-paced projects requiring flexibility and adaptability.
• Opportunities for learning and skills development through exposure to various company operations.

HOW TO APPLY:

Interested applicants may send their updated resume and any supporting documents to:

Email:

Contact No.:

Subject Line: Application – Administrative Assistant

Important Reminder for Onsite Interviews:

If you are invited for an onsite interview, please bring the following:

• Xerox copy of a valid ID (front and back) with 3 signatures
• Updated resume
• Ballpen
• NBI Clearance/Police Clearance
• Barangay Clearance

Job Type: Full-time

Pay: Php17, Php25,000.00 per month

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• How much experience do you have in this role?

Work Location: In person