Executive Assistant to Chief Executive Officer

1 week ago

Cebu City, Philippines Viventis Search Asia Full time

We're Hiring: Executive Assistant to the SVP (Chief of Staff Track)

Location: Alabang, Muntinlupa City | Onsite (Hybrid optional post-onboarding)

Schedule: PH Graveyard Shift | Aligns with US-based SVP

Are you a strategic problem-solver with executive presence, analytical acumen, and a bias for action? We are looking for an Executive Assistant who operates like a Chief of Staff —someone who can think critically, lead with confidence, and deliver impact across multiple workstreams.

In this role, you’ll go far beyond admin support. You will serve as a trusted advisor, project manager, and execution partner to the Senior Vice President of a leading BPO company. You’ll drive key initiatives forward, manage complex calendars and relationships, and transform data into insight to power smart decisions.

Key Responsibilities

Strategic & Operational Leadership

  • Act as a thought partner to the SVP on priorities, KPIs, and strategic goals
  • Identify gaps in execution and implement solutions that improve business performance
  • Lead and support cross-functional, high-visibility projects from strategy to execution
  • Conduct in-depth research and financial analysis to support business cases and planning

Project & Initiative Management

  • Track and manage deliverables across teams, ensuring deadlines and standards are met
  • Own project dashboards, timelines, and reporting using tools like Asana, Notion, or Airtable
  • Create and manage documentation, frameworks, and workflows that improve org-wide efficiency

Executive Support & Presentation Excellence

  • Masterfully manage scheduling, travel, and day-to-day priorities with speed and precision
  • Draft polished reports, business presentations, and internal communications for C-level use
  • Synthesize meeting outcomes and track follow-through across leadership and project teams

Stakeholder Engagement & Communication

  • Represent the SVP in meetings and correspondence, acting with authority and discretion
  • Build trust-based relationships with internal and external stakeholders
  • Craft and manage email communications, memos, or updates across various audiences.

Business & Personal Enablement

  • Think two steps ahead—anticipating needs, minimizing friction, and proactively solving issues
  • Support business and select personal tasks with a high level of trust and confidentiality
  • Champion a solutions-first mindset in everything you do.

Qualifications

  • 3+ years of experience in an EA, Chief of Staff, Project Management , or Strategy/Operations role
  • Proven ability to lead projects , manage timelines, and synthesize cross-functional inputs
  • Solid foundation in financial analysis, reporting, and executive-level presentation
  • Exceptional written and verbal communication skills in English
  • Highly organized, analytical, and systems-oriented
  • Strong executive presence and discretion in handling sensitive matters
  • Proficient in Google Workspace, Notion, Asana, Airtable, Slack , and modern collaboration tools
  • Able to work independently in a fast-paced, often ambiguous environment
  • Willing to work night shift (PH time) to align with a US-based executive.

What You’ll Gain

  • Close partnership with a dynamic, high-impact SVP
  • Visibility and influence across strategic business initiatives
  • Career acceleration into roles such as Chief of Staff or Strategic Operations Manager
  • Opportunity to shape the inner workings of a fast-scaling BPO company
#J-18808-Ljbffr

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Cebu City, Central Visayas, Philippines Viventis Search Asia Full time ₱1,440,000 - ₱21,600,000 per year

    We're Hiring: Executive Assistant to the SVP (Chief of Staff Track)Location: Alabang, Muntinlupa City | Onsite (Hybrid optional post-onboarding)Schedule: PH Graveyard Shift | Aligns with US-based SVPAre you astrategic problem-solverwith executive presence, analytical acumen, and a bias for action? We are looking for anExecutive Assistant who operates like a...

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Cebu City, Philippines Stealth Company Full time

    Overview Role: Executive Assistant to Chief Executive Officer Location: Remote (must be able to work Eastern Time, Monday–Friday, 9:00 AM – 6:00 PM ET) Compensation: Competitive salary with growth opportunities Start Date: ASAP Responsibilities Personal & Household Support Manage calendar, logistics, and appointments (doctors, reservations, etc.)....

  • Executive Assistant to the CEO

    2 weeks ago

    Cebu City, Central Visayas, Philippines Icon Executive Search Asia Full time ₱300,000 - ₱360,000 per year

    The Executive Assistant provides high-level administrative support to senior executives, ensuring the smooth operation of day-to-day activities. This role involves managing schedules, preparing reports, coordinating meetings, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders.Key...

  • Personal Assistant to Chief Executive

    2 weeks ago

    Makati City, National Capital Region, Philippines Casa Bella Home and Living Full time ₱900,000 - ₱1,200,000 per year

    Company DescriptionCasa Bella Home and Living specializes in offering luxurious and elite design pieces from leading global brands such as Cassina, Kettal, Moroso, Henge, Cattelan Italia, and Novamobili. With over a decade of experience, we have gained the trust of distinguished clients by furnishing their homes with curated European furniture. Our passion...

  • Executive Services Assistant

    1 week ago

    Batangas City, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Chief Executive Officer

    2 weeks ago

    Makati City, National Capital Region, Philippines CELESTIAL COSMETICS INC. Full time ₱2,000,000 - ₱2,500,000 per year

    Chief Executive Officer (CEO)Industry: Beauty / Cosmetics / FMCGBrand: Asul Lipcare PhOnsite | Makati Makati, NCR Philippines (On-site)Employment Type: Full-TimeAbout the RoleAsul is seeking a visionary Chief Executive Officer (CEO) to lead our beauty and cosmetics business into its next stage of growth. We're looking for a strategic leader with strong...

  • Executive Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines EDJ Data Full time ₱900,000 - ₱1,200,000 per year

    Position Title: Executive AssistantClassification: Exempt / Full-TimeReports To: Chief Executive OfficerLocation: Cebu-onsitePosition SummaryThe Executive Assistant shall provide comprehensive administrative and operational support to the CEO and executive leadership team. In addition to traditional executive assistant functions, the incumbent shall exercise...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Glints Full time ₱40,000 - ₱80,000 per year

    Must have an experience working in ExpatSalary Range: Php 60,000-Php 65,000Must be comfortable in accepting 18-month contractRESPONSIBILITIESExecutive Assistant – Calendar Management and Meeting LogisticsProvides calendar management support based on business and executive needs, ensuring integrity and confidentiality.Exercises priority and awareness for...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Staff4Me Full time ₱1,200,000 - ₱2,400,000 per year

    We are looking Executive Assistant who is detail oriented, proactive, and capable of juggling multiple priorities in a fast-paced, mission driven environment. You will provide comprehensive support across sales, marketing, and executive administration, working directly with the Chief Revenue Officer (CRO) and Director of Marketing.Key...

  • Chief Executive Officer

    4 weeks ago

    Taguig City, Philippines WHR Global Consulting Full time

    POSITION TITLE: Chief Executive Officer (CEO) WORK LOCATION: Taguig City (near Arca South), Philippines WORK SETUP: Full Time, Onsite REPORTS TO: President and Owner SALARY: Open for Negotiation QUALIFICATIONS: – Bachelor's degree in Business, Management, Finance, or related fields; MBA or equivalent is highly preferred. – At least 15 years of...