Executive Assistant

4 days ago

Makati City, National Capital Region, Philippines Glints Full time ₱40,000 - ₱80,000 per year
  • Must have an experience working in Expat
  • Salary Range: Php 60,000-Php 65,000
  • Must be comfortable in accepting 18-month contract

RESPONSIBILITIES

Executive Assistant – Calendar Management and Meeting Logistics

  • Provides calendar management support based on business and executive needs, ensuring integrity and confidentiality.
  • Exercises priority and awareness for high-impact meetings (e.g., high-profile, large-scale, urgent needs).
  • Supports meeting logistics (e.g., room booking, Teams setup).

Executive Assistant – Internal Communication

  • Manages Outlook (distribution list, MS Teams sites, SharePoint).
  • Handles documentation management (contract routing, stamping, retention).
  • Provides employee lifecycle support (onboarding, resignation).
  • Oversees purchase/expense management (purchase requests, travel reimbursement, compliance with policies and procedures).
  • Assists customers/vendors (office entry/exit, meeting coordination).
  • Creates, builds, and manages annual Rhythm of Business (ROB) with executive leaders and Chiefs of Staff, including fiscal-year calendar and executive meeting schedules (HR cadence, fiscal cadence, SLT cadence, company-wide/employee resource group cadence).

Executive Assistant – Meeting and Event Coordination

  • Manages meetings (pre/post contents, action log follow-up).
  • Provides event management support (hotel/venue, catering, event agency sourcing, coordination, and management).
  • Supports team building, networking opportunities, and morale initiatives.
  • Oversees executive visits and travel logistics, ensuring proactive communication with domestic and international stakeholders for optimized trip outcomes.

Executive Assistant – Rhythm of Business (ROB)

  • Prepares team for ROB cadence and manages workloads across multiple ROBs.
  • Informs ROB strategy and ensures planning aligns with established cadences.
  • Directs continual implementation and flexibility of ROB in partnership with Chiefs of Staff and peers.

Executive Assistant – Travel Management

  • Coordinates travel arrangements (accommodations, transportation, security) for managers/executives.
  • Creates detailed itineraries/agendas, setting and managing travel expectations to maximize productivity.
  • Manages required documents for international travel (visas, passports, immunization records).
  • Ensures compliance with US Travel Tax Tool; disseminates and enforces travel policies and expectations.

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