Executive Assistant to Chief Executive Officer
3 days ago
We're Hiring: Executive Assistant to the SVP (Chief of Staff Track)
Location: Alabang, Muntinlupa City | Onsite (Hybrid optional post-onboarding)
Schedule: PH Graveyard Shift | Aligns with US-based SVP
Are you a
strategic problem-solver
with executive presence, analytical acumen, and a bias for action? We are looking for an
Executive Assistant who operates like a Chief of Staff
—someone who can think critically, lead with confidence, and deliver impact across multiple workstreams.
In this role, you'll go far beyond admin support. You will serve as a
trusted advisor, project manager, and execution partner
to the Senior Vice President of a leading BPO company. You'll drive key initiatives forward, manage complex calendars and relationships, and transform data into insight to power smart decisions.
Key Responsibilities
Strategic & Operational Leadership
- Act as a thought partner to the SVP on priorities, KPIs, and strategic goals
- Identify gaps in execution and implement solutions that improve business performance
- Lead and support cross-functional, high-visibility projects from strategy to execution
- Conduct in-depth research and financial analysis to support business cases and planning
Project & Initiative Management
- Track and manage deliverables across teams, ensuring deadlines and standards are met
- Own project dashboards, timelines, and reporting using tools like Asana, Notion, or Airtable
- Create and manage documentation, frameworks, and workflows that improve org-wide efficiency
Executive Support & Presentation Excellence
- Masterfully manage scheduling, travel, and day-to-day priorities with speed and precision
- Draft polished reports, business presentations, and internal communications for C-level use
- Synthesize meeting outcomes and track follow-through across leadership and project teams
Stakeholder Engagement & Communication
- Represent the SVP in meetings and correspondence, acting with authority and discretion
- Build trust-based relationships with internal and external stakeholders
- Craft and manage email communications, memos, or updates across various audiences.
Business & Personal Enablement
- Think two steps ahead—anticipating needs, minimizing friction, and proactively solving issues
- Support business and select personal tasks with a high level of trust and confidentiality
- Champion a solutions-first mindset in everything you do.
Qualifications
- 3+ years
of experience in an
EA, Chief of Staff, Project Management
, or
Strategy/Operations
role - Proven ability to
lead projects
, manage timelines, and synthesize cross-functional inputs - Solid foundation in
financial analysis, reporting, and executive-level presentation - Exceptional
written and verbal communication
skills in English - Highly organized, analytical, and systems-oriented
- Strong executive presence and discretion in handling sensitive matters
- Proficient in
Google Workspace, Notion, Asana, Airtable, Slack
, and modern collaboration tools - Able to work
independently
in a fast-paced, often ambiguous environment - Willing to work
night shift (PH time)
to align with a US-based executive.
What You'll Gain
- Close partnership with a dynamic, high-impact SVP
- Visibility and influence across strategic business initiatives
- Career acceleration into roles such as Chief of Staff or Strategic Operations Manager
- Opportunity to shape the inner workings of a fast-scaling BPO company
-
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