Executive Assistant to Chief Executive Officer

2 days ago

Cebu City, Central Visayas, Philippines Viventis Search Asia Full time ₱1,440,000 - ₱21,600,000 per year

We're Hiring: Executive Assistant to the SVP (Chief of Staff Track)


Location: Alabang, Muntinlupa City | Onsite (Hybrid optional post-onboarding)


Schedule: PH Graveyard Shift | Aligns with US-based SVP

Are you a
strategic problem-solver
with executive presence, analytical acumen, and a bias for action? We are looking for an
Executive Assistant who operates like a Chief of Staff
—someone who can think critically, lead with confidence, and deliver impact across multiple workstreams.

In this role, you'll go far beyond admin support. You will serve as a
trusted advisor, project manager, and execution partner
to the Senior Vice President of a leading BPO company. You'll drive key initiatives forward, manage complex calendars and relationships, and transform data into insight to power smart decisions.

Key Responsibilities

Strategic & Operational Leadership

  • Act as a thought partner to the SVP on priorities, KPIs, and strategic goals
  • Identify gaps in execution and implement solutions that improve business performance
  • Lead and support cross-functional, high-visibility projects from strategy to execution
  • Conduct in-depth research and financial analysis to support business cases and planning

Project & Initiative Management

  • Track and manage deliverables across teams, ensuring deadlines and standards are met
  • Own project dashboards, timelines, and reporting using tools like Asana, Notion, or Airtable
  • Create and manage documentation, frameworks, and workflows that improve org-wide efficiency

Executive Support & Presentation Excellence

  • Masterfully manage scheduling, travel, and day-to-day priorities with speed and precision
  • Draft polished reports, business presentations, and internal communications for C-level use
  • Synthesize meeting outcomes and track follow-through across leadership and project teams

Stakeholder Engagement & Communication

  • Represent the SVP in meetings and correspondence, acting with authority and discretion
  • Build trust-based relationships with internal and external stakeholders
  • Craft and manage email communications, memos, or updates across various audiences.

Business & Personal Enablement

  • Think two steps ahead—anticipating needs, minimizing friction, and proactively solving issues
  • Support business and select personal tasks with a high level of trust and confidentiality
  • Champion a solutions-first mindset in everything you do.

Qualifications

  • 3+ years
    of experience in an
    EA, Chief of Staff, Project Management
    , or
    Strategy/Operations
    role
  • Proven ability to
    lead projects
    , manage timelines, and synthesize cross-functional inputs
  • Solid foundation in
    financial analysis, reporting, and executive-level presentation
  • Exceptional
    written and verbal communication
    skills in English
  • Highly organized, analytical, and systems-oriented
  • Strong executive presence and discretion in handling sensitive matters
  • Proficient in
    Google Workspace, Notion, Asana, Airtable, Slack
    , and modern collaboration tools
  • Able to work
    independently
    in a fast-paced, often ambiguous environment
  • Willing to work
    night shift (PH time)
    to align with a US-based executive.

What You'll Gain

  • Close partnership with a dynamic, high-impact SVP
  • Visibility and influence across strategic business initiatives
  • Career acceleration into roles such as Chief of Staff or Strategic Operations Manager
  • Opportunity to shape the inner workings of a fast-scaling BPO company

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