Executive Assistant to Chief Executive Officer

1 week ago

Cebu City, Philippines Stealth Company Full time

Overview

Role: Executive Assistant to Chief Executive Officer

Location: Remote (must be able to work Eastern Time, Monday–Friday, 9:00 AM – 6:00 PM ET)

Compensation: Competitive salary with growth opportunities

Start Date: ASAP

Responsibilities

Personal & Household Support

  • Manage calendar, logistics, and appointments (doctors, reservations, etc.).
  • Handle travel arrangements, research best hotels/restaurants, and prepare detailed itineraries.
  • Bookkeeping for personal and household finances (expense tracking, reconciliations, reporting in Excel).
  • Track personal records, apartment management, and vendor coordination.
  • Research and summarize relevant articles, threads, and lifestyle trends for the CEO.

Professional & Business Support

  • Provide direct support to the Chief of Staff across scheduling, communications, and operations.
  • Monitor and manage inboxes, draft correspondence, and summarize key information in real time.
  • Manage calendars, coordinate meetings, and prepare agendas and briefing materials.
  • Support with bookkeeping, dashboards, trackers, and reporting.
  • Conduct research and compile data for projects and decision-making.
  • Draft, review, and edit correspondence, reports, and presentations.
  • Contribute to systems-building, workflow optimization, and process improvements.

What Success Looks Like

  • The CEO’s personal and professional life is highly organized and stress-free.
  • The Chief of Staff is consistently supported and freed up to focus on strategic priorities.
  • Systems, spreadsheets, and trackers are accurate, reliable, and up to date.
  • Meetings, communications, and projects are executed smoothly and on time.
  • You quickly become an indispensable part of the leadership team’s daily operations.
Qualifications

Required

  • Bachelor’s degree from a reputable university.
  • 3+ years of experience as an EA, PA, or similar role supporting senior leadership.
  • Background in bookkeeping or finance (degree or master’s in accounting preferred).
  • Excellent professional English (spoken and written) with strong communication skills.
  • Advanced Excel skills and strong command of Microsoft Office/Google Workspace.
  • Highly organized, detail-driven, and proactive.
  • Smart, resourceful, and able to anticipate needs before they arise.
  • Strong written and verbal communication skills.
  • Comfortable in a fast-paced, high-growth environment.
  • Professional, collaborative, and aligned with a modern, ambitious team.
  • Committed to building with us for the long term.

Nice to Have

  • Experience in early-stage startups or high-growth companies.
  • Familiarity with project management and CRM tools (Slack, Asana, Hubspot).
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