Virtual Executive Assistant

4 weeks ago

Cagayan de Oro, Philippines Anderson Flooring Full time

Overview

Anderson Flooring

Virtual Executive Assistant & Bookkeeper

Step into a key role at a growing flooring company. Anderson Flooring is on an exciting growth path, and we are looking for a sharp, detail-oriented virtual Executive Assistant & Bookkeeper to join our team. If you thrive on organization, enjoy making processes run smoothly, and can keep both schedules and books in order, this role offers the chance to make a major impact while working remotely.

At Anderson Flooring, we specialize in delivering top-notch flooring solutions for multi-family apartments, new construction, and residential projects. Founded over two decades ago and under new leadership for the past two and a half years, we have modernized operations, streamlined processes, and built a reputation for professionalism and quality.

Our Commitment Is Clear

  • Professional Development: We invest in ongoing training so our team stays at the forefront of flooring trends and technologies.
  • Customer Excellence: Every project, big or small, gets our full attention and care.
  • Team Culture: We believe in reliability, accountability, and supporting each other s growth.

Learn more about us at:

Responsibilities
  • Answer and route incoming calls; coordinate and relay messages efficiently
  • Manage company email inboxes and maintain timely, professional responses
  • Schedule appointments, meetings, and job timelines for clients and vendors
  • Act as a point of contact for clients, ensuring smooth communication and follow-up
  • Write and format reports, proposals, and client updates
  • Maintain organized digital filing systems for contracts, project documents, and correspondence
  • Create and enter invoices into the accounting system (QuickBooks experience strongly preferred)
  • Track project progress, update internal systems (e.g., CoConstruct), and provide status updates to the team
  • Assist with basic bookkeeping tasks, ensuring accuracy in financial records
  • Support leadership with miscellaneous administrative projects as needed
Qualifications
  • Bookkeeping experience strongly preferred; QuickBooks expertise is a plus
  • Proven administrative or executive assistant experience, ideally in a small business or construction-related setting
  • Strong organizational and multitasking abilities
  • Clear and professional verbal and written communication skills
  • Proficiency in Microsoft Office Suite and cloud-based collaboration tools
  • High attention to detail and accuracy in data entry and record-keeping
  • Comfortable working independently in a remote environment
  • Willingness to learn and adapt to new technologies and systems
Compensation & Benefits
  • Full-time, 40 hours/week
  • Competitive hourly pay at $8 to $12 per hour, depending on experience
  • Paid Time Off (PTO) after 12 months of employment
  • Professional development and training opportunities
  • Long-term growth potential within a fast-paced, expanding company

If you re ready to step into a role where your organizational and bookkeeping skills will be valued, and where you can help drive the success of a growing business, we want to hear from you. Apply today and become a key part of Anderson Floorings success story.

Anderson Flooring is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.

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