
Administration Manager
3 weeks ago
Overview
Administration and Purchasing Manager to supervise daily support operations of our company and plan the most efficient administrative procedures along with the procurement task. A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. Aside from that her knowledge and skills in procurement and asset management will contribute in the company’s goals and success. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Responsibilities- As Purchasing Manager: Establish and implement purchasing policies, procedures and best practices
- As Purchasing Manager: Monitor ongoing compliance with purchasing policies and procedures
- As Purchasing Manager: Direct procurement policies to ensure all items are purchased and delivered within budget and time constraints
- As Purchasing Manager: Identify and source new suppliers and vendors
- As Purchasing Manager: Manage vendor and supplier selection process based on price, quality, support, capacity and reliability
- As Purchasing Manager: Develop and maintain strategic relationships with key suppliers and vendors
- As Purchasing Manager: Establish and update an approved vendor/supplier database
- As Purchasing Manager: Develop, negotiate and administer purchasing agreements and contracts with suppliers in support of organizational requirements
- As Purchasing Manager: Measure and manage the vendor and supplier cost, quality and delivery performance
- As Purchasing Manager: Oversee supplier compliance with internal quality standards and external regulations
- As Purchasing Manager: Troubleshoot cost, quality and delivery concerns
- As Purchasing Manager: Manage risk relating to quality, cost, delivery and supply of purchases
- As Purchasing Manager: Work with relevant departments to manage inventory requirements
- As Purchasing Manager: Review purchase orders for proper authorization and compliance with organizational policy and procedures
- As Purchasing Manager: Develop and manage purchasing budgets and forecasts
- As Purchasing Manager: Monitor and reduce purchase variances to meet profit objectives
- As Purchasing Manager: Produce regular reports on purchase commitments, costs and delivery performance
- As Purchasing Manager: Oversee the operations and daily activities of the purchasing department
- As Purchasing Manager: Performance manage, develop and motivate purchasing staff
- As Purchasing Manager: Direct continuous improvement of purchasing processes in line with changing organizational needs and market conditions
- As Administrative Manager: Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- As Administrative Manager: Assess admin staff performance and provide coaching and guidance to ensure maximum efficiency
- As Administrative Manager: Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- As Administrative Manager: Manage schedules and deadlines
- As Administrative Manager: Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- As Administrative Manager: Monitor costs and expenses to assist in budget preparation
- As Administrative Manager: Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
- As Administrative Manager: Organize and supervise other office activities (recycling, renovations, event planning etc.)
- As Administrative Manager: Ensure operations adhere to policies and regulations
- As Administrative Manager: Keep abreast with all organizational changes and business developments
- Proven experience as administration manager for at least 5 years or more
- In-depth understanding of office management procedures and departmental and legal policies
- Familiarity with financial and facilities management principles
- Proficient in MS Office and MS Excel
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- A sharp eye for details for accuracy.
- Good leadership abilities and the ability to work under stressful environment.
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