Administrative Assistant
4 weeks ago
Manulife Quezon City, National Capital Region, Philippines The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Administrative Assistant (AA) is responsible for providing high-level administrative support to multiple leaders within the Global Communications Team. This role is instrumental in maintaining smooth and efficient operations by managing complex calendars, coordinating travel logistics, and processing expenses with accuracy and timeliness. The Administrative Assistant is expected to support several executives simultaneously and act as a dependable back-up to other Administrative Assistants, fostering a collaborative and agile team environment. Success in this role requires a high degree of confidentiality, professionalism, and exceptional organizational skills. The ideal candidate is proactive, detail-oriented and thrives in a fast-paced environment. Role and Responsibilities The Administrative Assistant is accountable for the effective management of priorities through high-quality administration and consistent follow-through on deliverables. Responsibilities include: Calendar Management : Manage multiple executive calendars, schedule meetings across different time zones, resolve conflicts, and ensure optimal time utilization. Travel Coordination : Arrange end-to-end travel logistics including flights, visa, accommodations, ground transportation, and itineraries, ensuring alignment with company policies and executive preferences. Experience with Concur or similar systems is preferred. Expense Management : Prepare, submit, and track expense reports in a timely and accurate manner, ensuring compliance with corporate guidelines. Back-up Support : Provide coverage for other Administrative Assistants during absences or peak periods to ensure continuity of service and team collaboration. Qualifications Minimum 4 years of relevant experience in an Executive or Administrative Assistant role supporting multiple senior leaders simultaneously Strong oral and written communication skills, with the ability to interact professionally with multiple senior executives Excellent organizational and time management skills, including planning, coordination, priority setting, and task follow-through Demonstrated ability to manage complex and sensitive work situations with sound judgment, discretion, and empathy Highly collaborative and results-oriented, with a strong sense of accountability Advanced proficiency in Microsoft Outlook and the MS Office Suite (PowerPoint, Excel, Word, OneNote) Proficiency in Concur and global travel management tools Strong interpersonal skills and ability to work effectively across cultures Excellent English communication skills, both written and verbal What We Offer We’ll empower you to learn and grow the career you want. We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. As part of our global team, we’ll support you in shaping the future you want to see. Manulife is an equal opportunities employer. We welcome applications from all qualified candidates. #J-18808-Ljbffr
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Executive Assistant | Bilingual: Mandarin
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Quezon City, Philippines Wing Assistant Full timeMandarin Speaking Executive Assistant (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Mandarin Speaking Executive Assistant to start immediately!...
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Administrative Assistant
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Quezon City, National Capital Region, Philippines ARC LICO International Services Corp. Full time ₱200,000 - ₱400,000 per yearCompany DescriptionARC LICO International Services Corp. is a research-oriented design consultancy located in Quezon City. The company is committed to fostering pride of place through participatory heritage and advancing the discourse on Filipino architectural knowledge.Role DescriptionThis is a full-time on-site role for an Administrative Assistant at ARC...
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Administrative Assistant
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Quezon City, National Capital Region, Philippines KAIROS APPAREL VENTURES CORP. Full time $30,000 - $50,000 per yearCompany Overview:We are a fast-growing custom apparel and sportswear manufacturer, dedicated to delivering high-quality, tailor-made products for teams, businesses, and organizations. As we continue to expand, we're looking for an organized and dependable Administrative Assistant to help keep our operations running smoothly behind the scenes.Job Summary:As...
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Administrative Assistant
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Quezon City, Philippines LawUno Full timeLawUno Manila, National Capital Region, Philippines Administrative Assistant Law Uno is part of a growing group of companies. We are expanding rapidly and looking for a reliable, detail-oriented Administrative Assistant to support daily operations across our group. This role is ideal for someone who is organized, tech‑savvy, and enjoys supporting multiple...
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Administrative Assistant
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Quezon City, National Capital Region, Philippines IDGC Full time ₱250,000 - ₱350,000 per yearThe Admin Assistant supports various administrative functions across the company, ensuring smooth day-to-day operations. While procurement is a part of the role, the primary focus is on general administrative duties, including office management, event coordination, vendor relationship maintenance, and assisting different departments as needed.Key...
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Administrative Assistant
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Quezon City, Philippines Dempsey Resource Management Full timeJoin to apply for the Administrative Assistant role at Dempsey Resource Management The Administrative Assistant performs a variety of skilled clerical work, provides assistance to supervisors across different departments (i.e. License and Compliance, Accounting Operations, Financial Reporting, etc.), and generally provides essential administrative support to...
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Administrative Assistant
1 week ago
Quezon City, Philippines DEMPSEY RESOURCE MANAGEMENT INC. Full timePosition: (1) ADMINISTRATIVE ASSISTANT The Administrative Assistant performs a variety of skilled clerical work, provides assistance to supervisors across different departments (i.e. License and Compliance, Accounting Operations, Financial Reporting, etc.), and generally provides essential administrative support to the team. Specifically, she will work...
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Administrative Assistant
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Quezon City, National Capital Region, Philippines Dodeca Business Management Full time ₱250,000 - ₱350,000 per yearJOB DESCRIPTIONThe Admin Staff is responsible for providing day-to-day administrative and clerical support to ensure smooth office operations. This role covers petty cash handling, employee records, onboarding, office supplies management, coordination with departments, and basic compliance tasks with government agencies such as BIR. The Admin Staff helps...
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Executive Assistant
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Administrative Assistant
6 days ago
Quezon City, Philippines Manulife Financial Full timeJob Summary The role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Administrative Assistant (AA) is responsible for providing high-level administrative support to multiple leaders within the Global Communications Team. This role is instrumental in maintaining smooth and efficient...
