Executive Assistant to CEO

4 weeks ago

Quezon City, Philippines VA Masters Full time

Role Overview We’re seeking a proactive and exceptionally organized Personal and Executive Virtual Assistant to support the CEO with a wide range of administrative, communication, and operational duties. This is a high‑trust role that requires discretion, initiative, and the ability to stay several steps ahead. If you thrive in a fast‑paced environment and enjoy bringing structure and clarity to moving parts, this role is for you. Key Responsibilities Manage the CEO’s inbox and calendar: schedule meetings, send reminders, and align priorities. Draft, send, and follow up on correspondence with clients, partners, and stakeholders. Prepare, send, and track invoices accurately and promptly. Create and maintain reports using Google Sheets and other productivity tools. Support task tracking and project organization in Asana or similar platforms. Maintain an organized database of personal and professional contacts. Help the CEO prioritize initiatives and ensure deadlines and commitments are met. Coordinate logistics such as travel arrangements and bookings as needed. Send proactive reminders and follow‑ups to support accountability. Handle confidential information with the highest level of professionalism. Mandatory Requirements Exceptional written and verbal communication skills in English (non‑negotiable). Proven experience managing email, calendars, and reports. Prior experience as an Executive or Personal Virtual Assistant. Excellent organization and attention to detail. Strong sense of initiative and ability to work independently. Comfortable handling sensitive information and working directly with leadership. Preferred Skills Proficiency in Google Workspace and project management tools like Asana. Strong relationship‑building and communication skills. Interest in personal development and working with purpose‑driven teams. Why Join Us Join a values‑driven team where structure meets creativity. You’ll work directly with a CEO, gain hands‑on experience in executive operations, and enjoy the flexibility of remote work. If you’re someone who thrives behind the scenes making things run smoothly — we’d love to meet you. #J-18808-Ljbffr

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