Sales Operations Executive

1 day ago

Makati, Philippines La Theoz Full time

La Theoz Makati, National Capital Region, Philippines We are looking for a detail-oriented and organized Sales Operations Executive to join our growing Pre-Selling Division at La Theoz Real Estate Solution Services Inc. This role is critical in ensuring that our agents are equipped to sell real estate projects efficiently and professionally by managing all back-end sales operations from project encoding to developer coordination, accreditation tracking, and CRM management. You will work closely with the Division Head (Errol Pizarra) and Consultant (Clyde) , and report directly to the CEO for weekly performance updates. Key Responsibilities Coordinate with developers (DMCI, SMDC, Ayala Land, etc.) to gather accreditation kits, project details, and price lists. Encode and manage real estate project data into CRM platforms (EstateBud / GHL). Onboard new agents with access to tools, schedules, and training materials. File and track all accreditations and reservations accurately and on time. Maintain a well-organized digital documentation system for all transactions. Submit weekly reports covering project updates, agent activities, and sales progress. Collaborate with Marketing to feature at least 3 active projects per week online. Weekly Schedule Monday – Developer updates & active listings Tuesday – CRM encoding and updates Wednesday – Attend PKS sessions & log attendance Thursday – Check and organize agent accreditations Friday – Submit Weekly Operations Report Saturday – Assist in on-site orientations Sunday – Off / Planning Job Objectives Ensure all projects are sales-ready and updated in the system. Maintain 100% data accuracy in CRM and documentation. Support agents with complete onboarding, accreditation, and materials. Provide visibility and updates to leadership. Act as the communication bridge between La Theoz and developer offices. Key Performance Indicators (KPIs) Developer Accreditation – 10 Developers (by Nov 30) CRM Encoding Accuracy – 100% of projects Agent Accreditation – 20 Agents (by Nov 30) Weekly Report Submission – 100% On-Time Data Integrity – 0 Major Errors PKS Attendance Tracking – 90% Logged Property Listings Online – 3 Projects/Week Ideal Candidate Qualifications Bachelors degree in Business, Marketing, Real Estate, or related field At least 1 year of experience in sales operations or real estate support Strong knowledge of CRM tools, Google Workspace, and data entry systems Highly organized, proactive, and detail-oriented Comfortable with reporting, communication, and documentation management Must be reliable, fast-learning, and capable of handling time-sensitive tasks Reporting Structure Reports to: CEO (Weekly), Division Head & Consultant (Daily) Coordinates with: Developers, Sales Agents, Marketing Team Why Join Us? At La Theoz, your role directly empowers our agents to sell faster and smarter. You’ll be working in a fast-paced, structured, and growth-driven environment where your systems and support make the difference. Seniority level Associate Employment type Full-time #J-18808-Ljbffr

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